Asst-Admin Sr

at  Honda

KEY ACCOUNTABILITIES

• Schedule Administration
• Manage Division Leads’ schedules to ensure that the right priorities are being scheduled. Manage and negotiate schedule conflicts with requesting parties, ensure that adequate room resources are scheduled. Adjust schedules when impacted by late-but-urgent requests. Defend the Division Leads’ priorities.
• Conduct a daily schedule setting meeting with the Division Leads to ensure that the day (and upcoming week, month, and year’s) schedules are aligned with the priorities.
• Manage the overall team’s schedules, major events, reports, coordinate schedules and room resources for business trip members from Honda Motor.
• Budget Administration
• Manage and maintain Division and Business Unit budgets. Support each cost center manager to maintain accurate and complete cost center budgets. Manage budget forecasting activities to ensure that Finance and Business have the same view of the Division’s budgets. Work with the Financial Analyst to ensure that forms and deadlines are communicated and requests from Finances are met, and that the accounting and financial aspects of various projects are properly administered. Rectify invoices and purchase orders.
• Purchase Order, SAP, and Procurement Action Administration
• Support the Division with SAP administration and procurement needs. Create purchase orders in SAP, following the methods and strategies provided by Financial Analyst to optimally manage, track, and account purchases and budgets. Facilitate and expedite administrative action with Procurement and Finance, such as vendor onboarding, and dealer and customer account administration.
• Business Plan and Major Report Administration
• Facilitate key business plan and major report activities for the business unit. Ensure that key business plan deadlines, board meetings, and reporting events are communicated well in advance. Facilitate delivery of the Division’s reports, for example, ensuring that correct and complete forms are filed, document formats are received and distributed to all stakeholders, and business plan requests from Finance and other divisions are fulfilled. Ensure that review meetings are scheduled well in advance of reporting events and that appropriate team members are able to attend, with team members’ scheduels booked for important collaborative development and review sessions.
• Division Administrative Assistance
• Support the Division for administrative needs, such as new associate onboarding, IT support (new laptops, software, new peripherals), telecommunications support services (new phones, on/off features), event planning, meeting planning, catering requests, visitor services, and office resource administration. Interface with Facilities to plan and coordinate desk layouts and office moves. Support the administration of department vehicles with Company Vehicle Administration - vehicle loan agreements, registration and insurance, maintenance, roadside assistance, etc.
• Research and Analysis
• Conduct research and analysis under the direction of Division Leads or Project Teams to contribute towards achieving team goals. Attend events and report back the content that was presented, collecting the presentations and sending them to interested team members. Conduct internet research about topics of interest towards the Divison’s strategy, and keep updated records of frequently requested topics (for example, “How many DC Fast Charging stations have been deployed?”, “What is the EV market share?")
• Curate and maintain the Division research database with new information and reports from Bloomberg New Energy Finance, SBD, Wards, McKinsey, etc as new reports are delivered through various subscription services.

QUALIFICATIONS, EXPERIENCE, AND SKILLS

Minimum Educational Qualifications:

• High school diploma required
• Associate’s degree in business, business administration, finance, economics, or equivalent strongly preferred

Minimum Experience:

• Training and experience using sap for purchase order administration
• Previous experience as an executive assistant, office administrator, or business administrator

Other Job-Specific Skills:

• Knowledge of Honda operations - planning, R&D, manufacturing, sales, quality, service, and customer support is preferred
• Critical thinking
• Problem-solving
• Excellent visual, written, and verbal communication
• Proficient MS Excel, PowerPoint, Word - will be frequently used
• Ability to maintain confidentiality
• Passion for environmental sustainability is a strong plus

Developing and executing product and business strategy in a world of rapid technological and social change requires a highly capable, highly knowledgeable, and highly engaged team. CASE and Energy Business Unit is tasked with navigating the path for Honda’s future Connected, Autonomous, Shared, Electric, and Energy products, services, and businesses towards Honda’s Triple Zero goals of 100% carbon neutral product, 100% resource circularity, and 100% use of clean energy. The team will focus on building and sustaining Honda’s core brand values and enhancing brand image and competitiveness in the marketplace by innovating, incubating, selecting, developing, applying, and operating new businesses, features, products, and services with responsibility for their profitability, competitiveness, and customer satisfaction for Honda in North America.
The Business Administrator should be passionate about contributing towards the success of the team through superb organization, communication, and execution. The Business Administrator will support the Division Leads with calendar and schedule management, ensuring that the Division’s and the Company’s priorities are expressed in their schedules. The Business Administrator will be responsible for facilitating the Division’s business administration activities, including budget administration to ensure that project and department budgets are always up-to-date, invoice reconciliation to ensure that vendors are paid appropriately and on-time, and purchase order issuance to ensure that projects keep their timelines and that the requirements of the project owners, Procurement, and Finance are met. The Business Administrator will support the Division to ensure that key business planning and reporting processes are well coordinated, including supporting document preparation and coordination with other business units. In addition, the Business Administrator will contribute to formation and execution of strategy by conducting research and analysis.
The ideal candidate is proficient at using spreadsheets to collect and analyze financial data and create summary reports from that analysis. The candidate should be passionate about providing high quality, accurate financial analysis, and enjoy working with team members to ensure that budgets are accurate.