Asst Lease Admin Manager

at  AlFuttaim

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

MINIMUM EXPERIENCE:

• 3-4 years of lease administration experience, preferably in retail leasing/property management, and proficiency with Yardi software.

Specific Skills:

• Database management, financial systems proficiency, Excel proficiency, and familiarity with leasing systems and reporting.
• Experience in finance, reporting, and analytics is advantageous, as is proficiency in spoken and written Arabic.
• Capable of facilitating communication between leasing and finance teams, demonstrating strong organization, prioritization, proactivity, and teamwork, and effectively managing customer relationships and financial/lease data.

MINIMUM QUALIFICATIONS AND KNOWLEDGE:

• Degree or equivalent level of education in any discipline preferable but not mandatory, dependent on previous experience and aptitude.

OVERVIEW OF THE ROLE:

As part of the Regional Retail Leasing and Asset Management teams, your role is to manage documents, data entry, and financial reporting to support the execution of AFGRE’s Leasing Admin strategy. You’ll assist in achieving AFGRE’s objectives within agreed timelines. Responsibilities include overseeing legal document preparation, using leasing systems like Yardi, and applying experience to plan and achieve goals effectively. Additionally, you’ll direct supporting departments and understand budgeting principles for retail assets.

WHAT YOU WILL DO:

• Assist Regional Lease Admin Manager in planning reports and tactics to support Lease Admin strategy and manage regional reporting needs.
• Work within KPI parameters to ensure timely deliverables align with leasing department’s vision and strategy.
• Collaborate with Regional Lease Admin Manager to prepare and maintain progress reports, including vacancy reports, renewals schedules, and operational reports.
• Maintain up-to-date tenancy schedules for Regional Retail Leasing team and centralized tracking sheets for various tasks.
• Coordinate between regional business teams, EIT, and vendors/partners for effective communication.
• Handle leasing administration tasks such as liaising for approvals, coordinating with tenants, drafting legal documents, managing payments, and ensuring quality control measures are met.
• Accurately document meeting actions, discussions, and outcomes while maintaining a detailed audit trail.