ASTEP Compliance Monitoring Specialist (Temporary)

at  California State University

Job no: 538009
Work type: Staff
Location: East Bay
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time

MINIMUM QUALIFICATIONS

• A Bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.

PREFERRED SKILLS AND KNOWLEDGE

• Three to five years (3 - 5) of program management experience.

• Track budget provisions and restrictions, ensuring everything is compliant with all the regulations in place. Ensure sub-awards use funds for intended purposes and stay on-track to expend all funds by project end date.
• Manage deadlines for progress and financial reports/invoicing of grant deliverables.
• Analyze and identify compliance issues - oversee these issues as soon as they arise ensuring needs are addressed in a timely fashion, (i.e. Making certain the all sub-awards fulfill contract obligations by scheduled due dates).
• Maintain contacts and requirements for fiscal administration of ASTEP in collaboration with the ASTEP PI and budget analyst.
• Monitor, evaluate and analyze the project progress of all independent contractors. Ensure independent contractors fulfill obligations, complete deliverables on time and within budget.
• Procure data on a regular basis, supporting the goals of the grant in order to prepare the NSF final report and evaluate the robustness of the data- constantly controlling for quality.
• Development and leadership oversight of tracking mechanisms for sub-award terms and conditions. (i.e. Develop shared tracking sheet to monitor sub-award progress toward completing deliverables).
• Monitor timely submission and monitoring of invoice payments.
• Facilitate data collection and reporting to the PI for NSF reports.
• Track PI and other required research certifications (CITI training) and their timely renewals.
• Collaborate with and educate NIC members and subcontractors on dissemination modes for ASTEP in all modalities that are well beyond publications such as taking leadership to promote products outside the academic sphere in an innovative manner to reach a wider educational audience.