Audio Visual Project Manager

at  ABC

Audio Visual Project Manager
Location: Salt River, Cape Town
Our client is an events agency offering full event production, event logistics, licensing, hospitality, conceptualization and destination management.

Brand Ambassador to the Company

• Maintain & improve on brand perception when called upon to do so in both private & professional capacity
• Interact with the company’s social media presence as often as required, including reshares & post likes
• Answer all phone calls with the standard company greeting (landline & mobile)
• Do your best to improve on your colleague’s reputation in the industry
• Report any helpful or harmful knowledge relating to the company, directly to the GM as quickly as possible
• Always dress appropriately for impromptu client meetings
• Always act in the best interest of the company & never deviate from their core values & brand principles
• Take ownership & accountability for tasks, roles & responsibilities assigned to you

Job Description
The responsibilities of an Audio Visual (AV) project manager include supervising all personnel and activities related to audiovisual installation, construction, financing, scheduling, coordinating required resources, and collecting materials for an event.

Key Performance Areas

• Supplier Management
• Client and Supplier Liaison
• Project Management (AV)
• Finance Management (AV)
• Internal Process Management (AV)

Supplier Management

Establish & Maintain key supplier relationships:

• Source and vet key suppliers for all required AV, Rigging, Staging & Build requirements.
• Manage supplier costing to ensure best negotiated rates
• Manage supplier timelines to ensure sourced items or staff arrive on time
• Manage supplier payments & financial onboarding

Client and Supplier Liaison

• Receive briefs from client and accurate relay brief information to internal stakeholders
• Keep clients up to date with any and all movement on their projects
• Manage client expectations - Budgets, Timelines, Deliverables etc.
• Maintain client and supplier relationships with regular communication
• Ensure that any developments or deliverables are handed to client timeously and professionally
• Attend regular client update meetings on projects

Project Management (AV)

• Manage all Audio Visual and Build components of events from start to finish, including but not limited to:

o Lighting
o Staging
o Rigging
o Event Audio
o Large scale LED Screens
o Production Desks with content management for screens

o Projection

• Manage all staffing requirements for all Audio Visual components of events from start to finish

Finance Management (AV)

• Ensure all supplier invoices are loaded for payment on internal systems timeously
• Ensure all costs are billed to client including markups where needed
• Ensure a minimum profitability on projects
• Ensure that all payment and invoicing processes are followed correctly and timeously

Internal Process Management (AV)

• Ensure all established internal processes are followed correctly
• Identify and Establish new processes within the AV department
• Identify key markets and investments for the AV department

Authority Levels: As per approval policy
Other
It’s also important to note that other duties may be expected from you as operationally required within your capabilities but not limited to this Job Description.

Knowledge

• Keen knowledge of existing suppliers in the following areas:

o Audio Visual Equipment (Lighting, Audio etc.)
o Staging
o Rigging

o Sandbox Builds

• Production Management Tools (Monday.com, Clickup etc.)
• Keen understand of client relations and client management

Events

• Use mediums available to attract new sales (where possible) to hand over to the GM, Sales Manager and/or team
• Provide meaningful feedback to the GM, Sales manager and/or team after every event
• Know & understand the company’s suppliers & the offerings as well as being able to negotiate rates
• Positively assist project coordinators to best reach event success in every client touchpoint
• Constantly upskill yourself with the intention of becoming the best in your fit

Please refer the Job description for details