Automotive Office Manager

at  Premier Chevrolet of Seaside

Premier is an established, successful dealer group with over 30+ stores in 8 states nationwide! We represent top brands such as Nissan, Chevrolet, Honda, Toyota, Nissan, Kia, Dodge, Chrysler, Jeep, and Hyundai. Premier is actively involved in giving back to our community in a HUGE way with our “Giving Hope Foundation.”
As the Office Manager, you will play a pivotal role in ensuring the smooth and efficient operation of our dealership’s administration and financial function. You will be responsible for overseeing daily office activities, managing a team of administrative staff, and maintaining accurate financial records. The ideal candidate is organized, detail-oriented, and possesses excellent communication skills.
Premier Automotive of Seaside is currently seeking an Automtoive Office Manager!!

What we Offer:

• Competitive compensation plan based on experience at a range of $75,000 to $125,000 yearly.
• Medical Insurance
• Dental and Vision Insurance
• 401(k)
• Vacation Policy
• Great work environment
• Supportive management
• Professional environment

Duties and Responsibilities:

• Lead and supervise the office administrative team, ensuring their tasks are completed accurately and efficiently. Provide training and support as needed.
• Ensure compliance with all relevant laws and regulations governing automotive sales and financial transactions.
• Handle financial transactions, including accounts payable and receivable. Payroll processing, and bank reconciliations. Prepare finance reports and budget analysis.
• Maintain accurate records of vehicle inventory, track sales and coordinate with sales and service departments to ensure proper documents and compliance.
• Assist controller with preparation of complete financial statement and ensure it is submitted in a timely manner each month.
• Assist in preparation for annual internal and/or external audit. Provide auditors with requested information; follow-up on any items that need correction.
• Complete end-of-month accounting reports.
• Calculate and reconcile depreciation expense monthly.
• Set up and maintain accruals for expenses, e.g., advertising, insurance, professional expenses.
• Overseeing daily office operation, including scheduling, appointment setting, data entry, and office supplies procurement.
• Run and review expense trend reports monthly.
• Provide back-up for cashier and receptionist as needed.
• Must follow all company safety policies and procedures, and immediately report any and all accidents to a manager or supervisor.

QUALIFICATIONS:

• At least 3-4 years of Automotive Business Office experience (overseeing payroll and supervising team in the business office), highly preferred.
• Minimum 2 years’ experience with CDK Drive
• Proficient computer skills including experience with Microsoft Office products.
• Ability to read and comprehend instructions and information.
• Dealership accounting experience preferred.
• Working knowledge of dealership financial statements.
• Ability to explain technical financial information in an understandable manner.
• Excellent communication skills and attention to detail.

• Lead and supervise the office administrative team, ensuring their tasks are completed accurately and efficiently. Provide training and support as needed.
• Ensure compliance with all relevant laws and regulations governing automotive sales and financial transactions.
• Handle financial transactions, including accounts payable and receivable. Payroll processing, and bank reconciliations. Prepare finance reports and budget analysis.
• Maintain accurate records of vehicle inventory, track sales and coordinate with sales and service departments to ensure proper documents and compliance.
• Assist controller with preparation of complete financial statement and ensure it is submitted in a timely manner each month.
• Assist in preparation for annual internal and/or external audit. Provide auditors with requested information; follow-up on any items that need correction.
• Complete end-of-month accounting reports.
• Calculate and reconcile depreciation expense monthly.
• Set up and maintain accruals for expenses, e.g., advertising, insurance, professional expenses.
• Overseeing daily office operation, including scheduling, appointment setting, data entry, and office supplies procurement.
• Run and review expense trend reports monthly.
• Provide back-up for cashier and receptionist as needed.
• Must follow all company safety policies and procedures, and immediately report any and all accidents to a manager or supervisor