B3 Management Team Secretary

at  Lincolnshire Partnership NHS Foundation Trust

To provide a full and efficient administration service to the Adult Inpatient & Urgent Care divisional management team, including dealing with incoming mail, the provision of minute and note taking, preparation and distribution service and maintaining details of the teams whereabouts. To respond to queries and incoming calls on a daily basis, which may be non-routine and can sometimes involve information of emotional and distressing circumstances, ensuring prompt attention in a professional and sensitive manner, assessing situations and seeking further information where required. To ensure patient and staff confidentiality is maintained at all times adhering to Trust and national policy regarding same. To manage own workload, seeking advice when required, performing routine office procedures including typing of reports, letters and other documents, opening and distributing correspondence, dealing with outgoing post, photocopying and filing in accordance with current trust procedures.
Using word processing skills, to provide a typing support to the team including reports, letters, memorandum, minutes and rotas To have a thorough working knowledge of electronic systems including e mail, SHARON, Clinical systems and Datix and to update these systems in a timely and accurate manner where required. To ensure essential paperwork and policies within the team are kept up to date, informing staff of changes and new policies. To prepare and process documentation in respect of the electronic ordering, receipting and payment of stationery and goods in accordance with Standing Financial Instructions. To maintain healthcare records within the area of responsibility including the accurate scanning of documents and compilation of records for new patients, in accordance with the Trust Records Management Policy.
To recognise the need for flexibility and be willing to undertake extra duties as and when required that are commensurate with the grade and responsibilities of the post including providing cover for other admin staff within the service To ensure all work is undertaken in line with Trust and national policy

Please refer the Job description for details