Bid Administrator

at  Version 1

Company Description
Version 1 has celebrated over 26 years in Technology Services and continues to be trusted by global brands to deliver solutions that drive customer success. Version 1 has several strategic technology partners including Microsoft, AWS, Oracle, Red Hat, OutSystems and Snowflake. We’re also an award-winning employer reflecting how employees are at the heart of Version 1.
We’ve been awarded: Innovation Partner of the Year Winner 2023 Oracle EMEA Partner Awards, Global Microsoft Modernising Applications Partner of the Year Award 2023, AWS Collaboration Partner of the Year - EMEA 2023 and Best Workplaces for Women by Great Place To Work in UK and Ireland 2023.
As a consultancy and service provider, Version 1 is a digital-first environment and we do things differently. We’re focused on our core values; using these we’ve seen significant growth across our practices and our Digital, Data and Cloud team is preparing for the next phase of expansion. This creates new opportunities for driven and skilled individuals to join one of the fastest-growing consultancies globally.
Job Description
As a Bid Administrator you’ll be cultivating strong relationships with Heads of Bid, Bid Managers, Practice Leads, Delivery and Project Managers, Technical Teams and Commercial (Sales) Teams. If you’re looking to develop your career and knowledge on how to sell and deliver technology solutions, then this could be a great opportunity.
This role can be delivered in a hybrid nature from one of these offices: Belfast, Birmingham, Edinburgh, London, or Manchester.
As a Bid Administrator you’ll actively be working alongside Bid Managers to support the bid process lifecycle.

You’ll help lead pre-qualification stages that will include:

• Being the individual contact for customers and bid queries
• Maintaining and updating bid pages, documentation, and resource libraries
• Obtaining and reporting bid teams KPI’s (Key Performance Indicators) such as: hours worked and cost tracking
• Analysing bid contributions, ensuring accuracy, and editing if necessary
• Championing to build an efficient bid department with best practice processes

On a day-to-day basis you’ll also:

• Lead the management of the Tender inbox, Tender portals, calendar invites for Bids and bid information
• Be the administrator for the bid automation tool - Loopio
• Send opportunities to the sales team and register interest ensuring to download and add documentation to the Tender Register.
• Check internally, the level of interest for potential bid opportunities that have been identified and that all proposals are formatted and comply with company brand guidelines and client requirements.
• Assist in the delivery of bids, ensuring pre-qualification questionnaires, proposals and tenders are completed on time

Qualifications

As a successful Bid Administrator you’ll have:

• Exposure working with bid departments or experience in bid coordination and preparation (or similar commercial environments)
• Strong attention to detail and a focus on consistent quality
• Confidence in your time management with effective prioritisation of tasks, recognising and flagging issues outside area of own expertise
• Demonstrated experience with Microsoft Suite (i.e. Word, PowerPoint, Excel) and proven aptitude with utilising different RFP (Request for Proposal) systems or similar tools
• An understanding of the structure and intricacies of the UK Public Sector bid and tender process
• Experience providing communication to all levels within an organisation and be self-assured in your ability to build positive relationships

Additional Information
Location: This role can be delivered in a hybrid nature from one of these offices: Belfast, Birmingham, Edinburgh, London, or Manchester.
At Version 1, we believe in providing our employees with a comprehensive benefits package that prioritises their well-being, professional growth, and financial stability.
One of our standout advantages is the ability to work with a hybrid schedule along with business travel, allowing our employees to strike a balance between work and life. We also offer a range of tech-related benefits, including an innovative Tech Scheme to help keep our team members up-to-date with the latest technology.
We prioritise the health and safety of our employees, providing private medical and life insurance coverage, as well as free eye tests and contributions towards glasses. Our team members can also stay ahead of the curve with incentivised certifications and accreditations, including AWS, Microsoft, Oracle, and Red Hat.
Our employee-designed Profit Share scheme divides a portion of our company’s profits each quarter amongst employees. We are dedicated to helping our employees reach their full potential, offering Pathways Career Development Quarterly, a programme designed to support professional growth

Please refer the Job description for details