Billing Coordinator - Legal

at  3T Consulting Group

As a Legal Billing Coordinator - for an attorney, your role would encompass a range of responsibilities related to handling the financial aspects of the attorney’s practice. Your primary functions would include managing the client billing process and ensuring that all billable hours and expenses are accurately recorded and invoiced. Additionally, you would be responsible for tracking and reconciling payments, managing client accounts, and providing financial reports to the attorney or the firm’s management.

LEGAL EXPERIENCE REQUIRED.

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  Degree in business administration, accounting, or a related field.
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  Work experience in accounting or bookkeeping.
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  Strong organizational skills and attention to detail.
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  Excellent communication and numerical skills.
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  Strong mathematics and administrative skills.

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  Planning and supervising billing and collection operations.
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  Maintaining accurate and up-to-date records of billable time and expenses for each client matter.
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  Generating and distributing monthly invoices to clients promptly, ensuring that they are accurate and in compliance with client billing guidelines.
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  Communicating with clients regarding billing inquiries and providing necessary documentation or explanations.
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  Coordinating with other departments to ensure the accuracy of billing information.
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  Corresponding with clients, answering questions, and resolving issues.
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  Receiving and recording payments from clients, processing credit card transactions, and depositing checks.
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  Reconciling payments and ensuring that client accounts are up to date.
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  Following up on overdue accounts and initiating collection procedures if necessary.
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  Preparing regular financial reports detailing billing and collection activities, outstanding balances, and aging of accounts receivable.
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  Providing the attorney or firm management with insights and analysis of the financial performance of the practice.
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  Adhering to ethical guidelines and legal industry standards when it comes to billing and financial practices.
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  Ensuring compliance with client billing and invoicing requirements, which may vary across different clients and matters.
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  Assisting with the preparation of client engagement letters, fee agreements, and retainer agreements.
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  Collaborating with attorneys and other staff to ensure accurate and timely billing processes.
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  Use industry-specific knowledge to solve complex problems.
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  Ensure profits are consistent.