Billing Specialist

at  Kepler Group

Kepler executes engineered marketing, where every message and ad delivered helps create a more personalized and productive relationship between brands and their consumers. We do this by acting as clients’ agency of record, as their in-house team, or some hybrid of the two – and by harnessing data and technology across all paid digital media and data-driven CRM channels.

Kepler prides itself on being a great place to work. In fact, we’re proud to share that AdAge recognized Kepler among the Best Place to Work in 2022, validating our investment in our team and our clients.

• We’re transparent with our employees. You’ll hear updates on company financials, how we’re performing against bonus goals, and how we’re responding to challenges we face.
• We’re growing. For you, that means unparalleled growth opportunities and a role in shaping the direction of the company.
• We’re fun. You’ll work with and learn from the smartest people in the industry and have a blast doing it.

We are looking for a Billing Specialist to join our Finance team in Costa Rica. In this role you would be responsible for managing client billings for multiple entities. The Billing Specialist would report directly to the Manager, Finance.

What You’ll Do:

• Oversee client invoicing process for all media, creative and other agency services
• Manage Billing Coordinator who will help process client billing among other tasks
• Bill clients for billable charges
• Use budget/retainer schedules to determine billing amounts and bill clients accordingly
• Review billing activity with Account Services teams
• Review actual digital and media charges versus pre-billing and determine if any billing adjustments are required
• Create billing adjustments
• Ensure that charges have been approved
• Ensure that our clients have been properly billed
• Receive and respond to internal and external billing questions
• Liaison with Account Services and Collections team to ensure aging is current
• Prepare supporting documentation for annual audit
• Perform ad hoc analysis and assist with special projects as needed

Desired Skills and Experience:

• 2+ years of billing experience
• Bachelor’s degree in Accounting required
• Self-motivated and able to work under pressure; dependable with deliverables and deadlines; able to multi-task
• Confidence, good judgment/communication, self-motivated, energy and personality to work in a fast-paced environment across all levels of management and across functions and geographies
• Experience working with Google Sheets and Microsoft Excel required and Sage Intacct experience a plus

• Oversee client invoicing process for all media, creative and other agency services
• Manage Billing Coordinator who will help process client billing among other tasks
• Bill clients for billable charges
• Use budget/retainer schedules to determine billing amounts and bill clients accordingly
• Review billing activity with Account Services teams
• Review actual digital and media charges versus pre-billing and determine if any billing adjustments are required
• Create billing adjustments
• Ensure that charges have been approved
• Ensure that our clients have been properly billed
• Receive and respond to internal and external billing questions
• Liaison with Account Services and Collections team to ensure aging is current
• Prepare supporting documentation for annual audit
• Perform ad hoc analysis and assist with special projects as neede