Board Administrator

at  Equity Trustees

Are you ready to join a team that provides crucial support to one of Australia’s leading financial service companies? At Equity Trustees, we’re looking for a Board Administrator to become an integral part of our Company Secretariat Team. If you’re passionate about ensuring effective governance, meticulous about detail, and ready to thrive in a dynamic environment, this role is tailor-made for you.

ABOUT US - TRUSTED SINCE 1888

Equity Trustees was established in 1888 and is now one of Australia’s largest specialist trustee companies. We help our clients grow, manage and protect their wealth now and for generations to come. As a trustee company, it is our responsibility to always act in our clients’ best interests, ensuring they feel safe, valued, and cared for.
We are committed to providing a workplace that is flexible, rewarding, and supportive of individual development. Just as you will help us grow our business, we will help you grow in your career.

• Support the Company Secretariat Team by assisting with entity management and meeting APRA, ASIC, ACNC, and ASX obligations.
• Coordinate and manage board meetings, including preparing agendas, template minutes, and distributing meeting papers.
• Maintain up-to-date company records and statutory registers, following Company Secretariat processes and record-keeping systems.
• Ensure prompt follow-up on action items and assist in arranging travel, room setups, functions, and catering logistics as needed.
• Collaborate on corporate governance projects and strengthen governance practices when opportunities arise.
• Maintain strict adherence to company secretariat procedures and proofread documents for accuracy.
• Foster effective relationships with key stakeholders and provide professional support with a commitment to quality and timeliness.
• Demonstrate compliance with relevant policies and legislation while continuously improving governance documentation.