Board Affairs Specialist

at  BMO Financial Group

100 King Street West Toronto Ontario,M5X 1A1
This is a fantastic role for a self-motivated professional to join our award winning Subsidiary Governance team that is part of BMO’s Legal & Regulatory Compliance group. If you are exceptionally organized, possess excellent communication skills alongside a College Law Clerk Certificate or equivalent, this hybrid opportunity in downtown Toronto might be the perfect fit for you.

Provides legal services in support of the Subsidiary Governance Office. Supports portfolios of BMO entities and operates at various levels within a fast paced, deadline-sensitive environment. Provides assistance to include support of corporate activities and transactions, government filings, document drafting and Board of Directors meetings. Participates in administrative and operational projects. Leads/participates in special projects assigned by legal counsel. Builds effective relationships with business/group, provides advice on standard processes and ensures compliance with internal procedures. This position is privy to sensitive and confidential Bank Matters which may impact the Bank’s reputational risk.

• Supports the organization of meetings of the Boards of Directors and Board Committees of BMO Subsidiaries.
• Assists with the preparation of legal documents for routine corporate matters.
• Coordinates and monitors government filings process and annual corporate maintenance.
• Assists with the maintenance of corporate records and registrations, and corporate database.
• Maintains information management systems and ensures data integrity.
• Handles sensitive/confidential Bank information while minimizing legal risk.
• Responds to internal/external inquiries concerning corporate information, legal records and certain legal issues.
• Reviews and updates operations manuals.
• Conducts research, compiles information and reporting.
• Executes work to deliver timely, accurate and efficient services and support.
• Operates effectively in a high stress environment with constantly changing expectations.
• Works independently on a range of complex tasks, which may include unique situations.
• Broader work or accountabilities may be assigned as needed.

QUALIFICATIONS

• Either College Law Clerk Certificate or equivalent
• University degree an asset
• Experience in a corporate law practice within a law firm, financial institution or company listed on a major stock exchange an asset
• Working knowledge and practical knowledge of legal procedures and practices involved in preparing, processing, and filing a variety of legal documents an asset
• Working knowledge and practical knowledge of laws/legislation relevant to corporate practice, including Business Corporations Act (Ontario), Canada Business Corporations Act, Partnerships Act and Corporations Information Act an asset
• Proficiency with computers an asset including: advanced MS Office, internet, corporate databases (GEMS or similar), Diligent Board Portal (or similar) and other relevant software programs

Please refer the Job description for details