Board Management and Governance - Outsourced Funds - Vice President

at  BlackRock

Description
About this role
Are you a highly motivated and meticulous individual searching for an exciting role? Your search ends here! BlackRock, a world-class financial services firm, is in search of an individual with outstanding work behaviors to join our team as the EMEA Board Governance, Outsourced Funds, Vice President in Luxembourg.
As the EMEA Board Governance, Vice President at BlackRock, you will play a crucial role in supporting the administrative functions of our board, ensuring flawless execution and coordination. You will have the opportunity to work closely with senior leaders and make a significant impact on our organization’s decision-making processes.

Key Responsibilities

• Have an in depth understanding of the products;
• Ensure that all queries sent to the service provider by the BLK teams are dealt with in a timely manner;
• Remain copy of all emails related to the product and intervene immediately in case a process is not followed appropriately by the service provider or by the BLK teams;
• Organise and attend regular meetings to cover day to day with the support team – to systematically be followed by an email with main bullets points discussed during the call;
• Act as an escalation point between the Business and Third-Party Provider
• Do spot check of the minutes of board meetings / documents provided by service providers to ensure quality of work and adequacy of details disclosed in the minutes/documents;
• Attend board meetings from time-to-time basis eg quarterlies and intervene immediately in case there is an issue ie tax, quorum, conflicts of interest;
• Participate to all transaction calls and step-in as and when required;
• Playing an active role in the acquisition and disposal of investments including the collation of company documents for deal closings and acting as a general liaison point with other professionals involved;
• Ensure good working relationship between BLK teams and service provider;
• Input to the incorporation of new entities/funds by providing name of the directors;
• Ensure that Director selection policy and all FBG processes are approved and followed for the outsourced entities;
• Ensure company set up form has been circulated and executed;
• Ensure change of manager form and all FBG process are fully understood and followed by the service providers;
• Review cosec services/domiciliary services and negotiate the fees;
• Liaise with new service provider to put in place new SLA if required;
• Oversee the new relationship from day one;
• Maintenance of statutory information, including management of the in-house company secretarial software package and updating as necessary.
• Provide and monitor Diligent access for service provider staff as well as director of the entities.

Oversight of Third-Party

• Understand and manage the relationship with the service provider from A to Z
• Full knowledge of the requirements under the SLA and ensure that deadlines specified in the SLA are met;
• Ensure SLA remain adequate and/or amend it as and when required to reflect new processes/checks;
• Ensure an annual review of the SLA is performed and write an email to the service provide that no changes are required following that annual review.
• Ensure that Tax and FBG requirements are fully understood and adhered to by the service provider.
• Review and provide BLK contacts on an annual basis to the service provider to ensure smooth communication between the service providers and BLK.
• Track outstanding minutes, documents signed log, action log, confirmation of a regulatory filing made, etc…;
• Keep updated KPIs for service provided by external service providers.
• In addition to the day-to-day meetings with the team, organise quarterly meetings with the senior staff of the service provider to review SLA/KPIs and escalate any issue;
• Prepare comprehensive minutes of the quarterly meetings.

Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
Our hybrid work model
BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.
About BlackRock
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.
This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

• Have an in depth understanding of the products;
• Ensure that all queries sent to the service provider by the BLK teams are dealt with in a timely manner;
• Remain copy of all emails related to the product and intervene immediately in case a process is not followed appropriately by the service provider or by the BLK teams;
• Organise and attend regular meetings to cover day to day with the support team – to systematically be followed by an email with main bullets points discussed during the call;
• Act as an escalation point between the Business and Third-Party Provider
• Do spot check of the minutes of board meetings / documents provided by service providers to ensure quality of work and adequacy of details disclosed in the minutes/documents;
• Attend board meetings from time-to-time basis eg quarterlies and intervene immediately in case there is an issue ie tax, quorum, conflicts of interest;
• Participate to all transaction calls and step-in as and when required;
• Playing an active role in the acquisition and disposal of investments including the collation of company documents for deal closings and acting as a general liaison point with other professionals involved;
• Ensure good working relationship between BLK teams and service provider;
• Input to the incorporation of new entities/funds by providing name of the directors;
• Ensure that Director selection policy and all FBG processes are approved and followed for the outsourced entities;
• Ensure company set up form has been circulated and executed;
• Ensure change of manager form and all FBG process are fully understood and followed by the service providers;
• Review cosec services/domiciliary services and negotiate the fees;
• Liaise with new service provider to put in place new SLA if required;
• Oversee the new relationship from day one;
• Maintenance of statutory information, including management of the in-house company secretarial software package and updating as necessary.
• Provide and monitor Diligent access for service provider staff as well as director of the entities