Board Specialist Paralegal

at  Hillenbrand

Shift 1 (United States of America)
Hillenbrand is looking for a highly motivated individual to join our Corporate Legal team as Board Specialist Paralegal. This role will report directly to our VP, Associate General Counsel & Assistant Secretary, and also work closely with the SVP, General Counsel and other in-house corporate attorneys. You will have responsibility for a variety of matters relating to our Board of Directors and its Committees, and will support associated corporate and public company governance matters. You will have the opportunity, and will be required, to work in close partnership with Hillenbrand’s senior management and Board of Directors. This role is governed by our hybrid work policy, reporting to the office at Hillenbrand’s global headquarters in Batesville, Indiana two days per week (or more if desired).

Work You’ll Do:

• Support all Board-related matters, including:
• Board meeting organizer and intermediary coordinator for all Board-related events, including scheduling and logistics
• Primary point of communication with Board members
• Project manager for production and distribution of Board and Committee materials
• Attend in-person Board events throughout the year, which may include travel and, at times, evenings
• Administrator for BoardVantage Board portal
• Keeper of Board and Committee records and Minutes
• Support Hillenbrand’s Corporate Secretary function, including:
• Drafting Board- and Committee-related materials
• Maintaining corporate governance documents
• Assisting in preparation and management of Board and Legal budgets
• Assist with other Legal team projects as needed, including:
• Research and analysis of corporate governance and other legal topics
• Identify internal process improvements as opportunities arise
• Partner with other paralegals and administrative team in supporting the broader needs of the Legal Department

Team:
You will report directly to our VP, Associate General Counsel & Assistant Secretary, and also work closely with the SVP, General Counsel and other in-house corporate attorneys.

Basic Qualifications:

• 3+ years of paralegal experience in corporate law – either law firm or in-house legal department, in-house experience preferred
• Outstanding project management and organizational skills, including a focus on attention to detail and continuous process improvement
• Excellent interpersonal and client service skills, with superior verbal and written communication skills
• Experience drafting and reviewing board materials, including memoranda and presentations, as well as other corporate governance documents
• Ability to work independently with highly sensitive information and maintain strict confidentiality
• Superior word processing and document management capabilities, including Microsoft Office, PowerPoint, document comparison, and communication applications
• Strategic thinker who is a strong team player (no job too small or too large) and willing to take on additional responsibilities as needed
• Familiarity with DocuSign, Workiva, Diligent and/or BoardVantage and other legal department management tools is a plus

Preferred Qualifications:

• Experience with a public company
• Bachelor’s degree preferred, and completion of ABA-approved paralegal program a plus

• Support all Board-related matters, including:
• Board meeting organizer and intermediary coordinator for all Board-related events, including scheduling and logistics
• Primary point of communication with Board members
• Project manager for production and distribution of Board and Committee materials
• Attend in-person Board events throughout the year, which may include travel and, at times, evenings
• Administrator for BoardVantage Board portal
• Keeper of Board and Committee records and Minutes
• Support Hillenbrand’s Corporate Secretary function, including:
• Drafting Board- and Committee-related materials
• Maintaining corporate governance documents
• Assisting in preparation and management of Board and Legal budgets
• Assist with other Legal team projects as needed, including:
• Research and analysis of corporate governance and other legal topics
• Identify internal process improvements as opportunities arise
• Partner with other paralegals and administrative team in supporting the broader needs of the Legal Departmen