Bookkeeper / Office Manager

at  Automatic Controls Equipment Systems

ACCOUNTING ASSOCIATE – IDEAL CANDIDATE WOULD BE SOMEONE WHO IS METICULOUS AND DETAIL-ORIENTED.

Automatic Controls is a leading full-service building automation based in Fenton, MO that offers its employees growth, advancement, and unlimited training opportunities! We are a growing company known for excellence in product quality and customer experience.
The Company: Automated Controls systems control and optimize energy consumption in commercial properties, such as schools, universities, hospitals, data centers, and office buildings. Our innovative, user friendly automation system combined with our industry leading customer service has served to sustain our reputation as a leader in the industry.
As an independent dealer, Automatic Controls is backed by Automated Logic’s industry-leading technology, while providing you with local, on the ground service.
For more information about Automatic Controls, please visit https://automaticcontrols.net/building-automation/.

THE POSITION:

Automatic Controls is seeking a responsible Accounting Associate to perform a variety of accounting and administrative tasks. Duties of the Accounting Associate include entering financial transactions into our internal databases, assisting the Office Manager with accounting needs, managing reports and reimbursements, reconciling invoices, and providing support to our managers and employees.

• Collecting and maintaining credit card receipts from staff
• Analyze financial information in order to identify discrepancies
• Review invoices for accuracy and completion
• Reconcile monthly credit card statement
• Enter shipping receipts and reconcile the FedEx Statement
• Assist with monitoring/adding Certificates of Insurance (ACES and subcontractors)
• Filing and maintaining project/job files
• Perform monthly/quarterly tax reports as needed
• Manage and review T&M invoices
• Review contracts for pertinent billing requirements (Invoice due date, AIA billing, certified payroll)
• Manage certified payroll tracking for subcontractors
• Assist with payroll
• Create, receive, and match up invoices for purchase orders
• Develop, communicate, and implement subcontractor purchase orders
• Processing invoices
• Billing and maintaining support agreement job files
• Communicating customer support agreements with the team
• Maintaining quarterly work in progress reports
• Initiating new project kick off
• Maintain confidentiality of all financial data
• Perform Administrative job-related duties as assigned
• Support to Project Managers and Staff as needed