Budget Coordinator

at  American University

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about
American University
Department:
College of Arts & Sciences
Time Type:
Full time
Work Modality:
Hybrid 02 (On Campus 2 days/Week)
Union:
SEIU Local 500 - Provost & Enrollment Division
This position is part of a collective bargaining unit represented by SEIU Local 500 - Provost & Enrollment Division. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500 - Provost & Enrollment Division.
Job Description:
Summary:
Reporting to the Principal Investigator Stacy Snelling in the Department of Health Studies, the Budget Coordinator is primarily responsible for the day-to-day budget management, administrative coordination, data and financial analysis, and financial reporting for external grants. This position oversees the day-to-day financial activity of assigned externally funded projects providing financial management and oversight.

Essential Functions:

• Budget Administration: Under the direction of the PI, oversees the administration of various externally funded grants. Provides advice to faculty and staff concerning proposals and awards in relationship to budgetary concerns. Manages funds and fund allocation across multiple projects ensuring accuracy and compliance with university and funder regulations. Supports CAS Research Administration with gathering, preparing, and reviewing data, preparing reports, budget forecasting, and provides updated budget estimates and journal entries as applicable.
• Data Analysis: Conducts financial data analysis and performance reports for assigned grants for the PIs and CAS Dean’s Office. Reviews and analyzes budget to actual reports, ensures accuracy of time and effort reporting, and coordinates and submits financial transactions and journal entries to the CAS Dean’s Office. Monitors and evaluates program performance and performs fiscal analysis and projections for PIs and the CAS Dean’s Office.
• Compliance, Oversight and Internal Coordination: Works with PIs to ensure budgetary compliance with relevant rules, regulations, policies, and procedures in conjunction with the CAS Dean’s Office, Office of Sponsored Awards and Research Administration (OSARA), and the Controller’s Office. Advises supervisor of necessary amendments to assigned grants, and coordinates with CAS Dean’s Office to ensure proper changes are made. Working with the CAS Director of Contracts Administration, interprets policies and procedures, and advises principal investigators on rules, regulations, and procedures to ensure compliance with relevant regulations.
• Other duties as assigned by Supervisor

Position Type/Expected Hours of Work:

• Full-Time.
• Exempt.
• This is a union-eligible position.

Salary Range:

• $55,000 - 62,000/year, commensurate with experience.

Required Education and Experience:

• Associate’s Degree or equivalent education, training and experience.
• 2-4 relevant experience.
• Microsoft Excel Basic skills: the user is able to enter and maintain data; has the ability to do subtractions, multiplications and division; and use basic formulas such as SUM, AVERAGE, COUNT NUMBERS, MAX and MIN.

Preferred Education and Experience:

• Bachelor’s Degree in Business Administration.
• 2-4 years of contract experience in an academic setting in financial administration area preferred.

Additional Eligibility Qualifications:

• Position requires knowledge of personnel, payroll, accounting, contracts, and relatable legal ramifications of contract administration.
• Written Communication skills: Expressing oneself clearly and concisely, using language with precision; constructing logical arguments; accurate note taking, editing and summarizing; and writing reports or correspondence free of spelling and grammatical errors.
• Good computer skills and ability to create extensive excel spreadsheets with necessary budget data and formulas and the ability to transfer data from other sources to spreadsheet models.
• Must maintain familiarity with rules, regulations, and policies of external funding agencies, such as NIH, NSF, DOE, and others.
• Successful candidates must be comfortable with reading budgets and basic accounting principles.
• Must be able to work independently to problem solve complex issues.
• Attention to detail and ability to multitask and meet deadlines are required.
• Excellent verbal, written, analytical, and interpersonal skills are required.
• Professionalism and discretion in dealing with confidential information is necessary.

Benefits
AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.

Other Details

• Hiring offers for this position are contingent on successful completion of a background check.
• Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• American University is an

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employer.
Current American University Employees
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Contact Us
For more information or assistance with the American University careers site, email
theworkline@american.edu
.
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively “Protected Bases") in its programs and activities.

• Budget Administration: Under the direction of the PI, oversees the administration of various externally funded grants. Provides advice to faculty and staff concerning proposals and awards in relationship to budgetary concerns. Manages funds and fund allocation across multiple projects ensuring accuracy and compliance with university and funder regulations. Supports CAS Research Administration with gathering, preparing, and reviewing data, preparing reports, budget forecasting, and provides updated budget estimates and journal entries as applicable.
• Data Analysis: Conducts financial data analysis and performance reports for assigned grants for the PIs and CAS Dean’s Office. Reviews and analyzes budget to actual reports, ensures accuracy of time and effort reporting, and coordinates and submits financial transactions and journal entries to the CAS Dean’s Office. Monitors and evaluates program performance and performs fiscal analysis and projections for PIs and the CAS Dean’s Office.
• Compliance, Oversight and Internal Coordination: Works with PIs to ensure budgetary compliance with relevant rules, regulations, policies, and procedures in conjunction with the CAS Dean’s Office, Office of Sponsored Awards and Research Administration (OSARA), and the Controller’s Office. Advises supervisor of necessary amendments to assigned grants, and coordinates with CAS Dean’s Office to ensure proper changes are made. Working with the CAS Director of Contracts Administration, interprets policies and procedures, and advises principal investigators on rules, regulations, and procedures to ensure compliance with relevant regulations.
• Other duties as assigned by Superviso