BUDGET & FINANCIAL ANALYST

at  City of Toronto

Job ID: 47230
Job Category: Finance, Accounting & Purchasing
Division & Section: Parks, Forestry & Recreation, PFR CPDD Capital Proj Design & Delivery
Work Location: Metro Hall, 55 John St
Job Type & Duration: Full-time Permanent
Salary: 93,734.00 - 123,449.00, TM0571, Wage Grade 6.5
Shift Information: Monday to Friday, 35 hours per week
Affiliation: Non-Union
Number of Positions Open: 2
Posting Period: 27-May-2024 to 10-Jun-2024

JOB SUMMARY

Reporting to either the Program Manager Capital Budget & Finance or Manager Strategic Financial Planning PF&R, the Budget & Financial Analyst will prepare, consolidate and analyze the PF&R’s annual Operating and Capital Budgets, and ten-year Capital Plan. The analyst will coordinate a full range of financial, accountability, and data services to the division, including providing strategic financial advice to senior management, reviewing financial transactions, supporting cash flow management, preparing variance reports and providing budget support to projects including large scale specialized projects.

KEY QUALIFICATIONS

• Post-secondary Education in Finance or equivalent education and experience. Chartered Professional Accountant (CPA) designation is considered an asset.
• Considerable experience with financial and budgeting processes (Capital or Operating), the preparation of complex financial budgets, monitoring commitments and tracking expenditures.
• Experience in the preparation of policy documents, technical reports, and reports to committees/council/boards and responses to inquiries by external agencies/organizations and the public.
• Considerable experience in participating in and operating as a fully accountable member of a multidisciplinary work team tasked with financial oversight of complex projects.
• Knowledge of various funding tools to use in the development of the operating and capital budgets (ex. user fees, debt, Development Charges, Planning Act tools, Federal and Provincial).
• Ability to use financial and accounting systems (SAP Financial Modules databases, MS 365 Office etc.) as they relate to financial analysis and budgets. Ability to use PBF and CAPTOR is considered an asset.
• Analytical and problem solving skills and ability to communicate both orally and in writing and develop solid internal and external work relationships.

• Implements detailed plans and recommends policies regarding program specific requirements.
• Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
• Ensures that the project expenditures are controlled and maintained within approved budget limitations.
• Coordinates the preparation, analysis, implementation and monitoring of the operating and capital budgets following corporate and divisional budgetary guidelines.
• Performs analysis and investigation of budget variances, including both high level and program level analysis of expenditures, revenues, and gapping performance; highlights to management relevant financial issues with strategic and operational impacts, and recommends options towards resolution of issues.
• Prepares business cases of new or enhanced programs/projects/initiatives by developing financial models and sensitivity scenarios with a clear understanding of program needs and resource constraints.
• Prepares and/or reviews the briefing notes and staff reports to the Council, Standing Committees, or Boards for any financial implications.
• Prepares specialized reports requested by Corporate Finance, City Council, commissions, provincial ministries which may entail development of analytical frameworks or specific financial methodologies or approaches.
• Provides continuing assistance (coaching, training) to various program managers in the effective management of their budgets.
• Develops and participates in the implementation of divisional budget and financial control systems, accounting and financial monitoring policies and procedures to ensure data integrity and effective cost centre management as well as identification of continuous improvement opportunities through ongoing operational reviews.
• Prepares provincial budgets, settlements and interim reports for various programs that are eligible for provincial funding, in compliance with guidelines.
• Monitors and establishes measures to ensure maximum use of provincial funding, minimize city expenditures, and ensure year-end expenditures do not exceed the approved budget as well as the maximum funding limits set by the province.
• Oversees divisional accounting, purchasing, petty cash, receivables, signing authority management, internal control systems, to ensure consistency with generally accepted accounting principles.
• Reviews internal control procedures and performs audits as requested. Recommends modifications/enhancements to internal control systems. Acts as contact for external auditors reviewing provincially funded settlements.
• Coordinates year-end reporting requirements by performing analysis/reconciliation of financial transactions, oversees the preparation of adjusting journal entries to ensure consistency with approved budgets, and submission of required documentation to Corporate Finance within established timelines.
• Acts as a resource person to Division’s management staff in budgeting, accounting, auditing, internal control and all other related financial matters.
• Provides direction, training and a coordination role to clerical staff in the Division, in budgeting, accounting and purchasing policies and procedures. Reviews work assignments of clerical staff to ensure that reports are comprehensive and accurate.
• Establishes effective professional relationships with divisional staff, Corporate Finance, contracted agencies, provincial counterparts, internal and external auditors, etc.
• Provides lead role in the maintenance of divisional organizational structure and required changes to financial system chart of accounts.
• Contributes to the development of enhanced or new financial planning systems, helps define divisional requirements and identify impacts on financial planning processes.
• Develops and maintains the divisional intranet site for financial services.
• Supervises indirectly the workforce on a day to day basis for technical matters (e.g. analytical frameworks, methodologies, output review, and training).
• Provides input to the Manager in the performance appraisal and workload planning concerning the workforce.