Business Administrator / Business Coordinator

at  CBRE GWS IFM Industrie GmbH

ABOUT CBRE DATA CENTRE SOLUTIONS

CBRE Data Centre Solutions (DCS) is a part of the CBRE Group with over 115.000 employees worldwide and delivers fully integrated real estate, facilities and technology solutions for data centre owners, occupiers and investors across the globe. As a dedicated business line within CBRE, DCS is dedicated to solving complex challenges within every stage of the data centre lifecycle.
We provide our employees the best conditions to develop professionally and personally and to realise their full potential in the course of their career.
Join us now in Dublin (Ireland) and bring your unique talent and skills to our Team.

KEY SKILLS

• Good knowledge of Business Unit and wider CBRE
• Strong communication skills, both verbally and written
• Provide accurate administration of all paperwork generated at Office level
• Work within a busy office environment, and support office teams to ensure the smooth running of day-to-day activities
• Find and obtain information and documents quickly
• Strong numeracy skills
• Excellent attention to detail

JOB PURPOSE

The main purpose of this role is to provide comprehensive and flexible support to the Business Unit Director for our Irish Data Centre Business

FURTHER RESPONSIBILITIES

• Assist with all sales opportunities for the Business Unit supporting the Sales Team throughout the sales process
• Ensure the completion of all Pre-Qualifying Questionnaires for the Business Unit
• To assist in the production of supporting sales literature, including (but not limited to) ITT, RFP, RFI, and sales brochures
• Arranging all sales calls with senior team members on an ad hoc basis
• Work with our subcontractors and Business Development Manager to ensure the best price for all sales opportunities
• Support of transition initiatives when required
• Ensuring business policies and processes are effectively communicated and implemented within the Business Unit
• Ensure the provision of healthy and safe working conditions and that both clients’ and CBRE’s health and safety policies and processes are effectively implemented across the Business Unit
• Arrange all contract review meetings throughout the year for all contract managers, Area General Managers, and Business Unit leaders
• Completion of Business Unit Review Pack each month ahead of Business Unit Review
• Management of all QHSE online reporting (to include Hazards, SmoWP, audits)
• Completion of audit schedule each year
• Tracking of all holidays and sickness for senior management team on behalf of Business Unit leader
• Ensure staffing structures on all contracts are updated when requested
• Ad hoc event management upon request
• Support calendar and email management for Business Unit leader as needed
• Ad hoc travel arrangements for Business Unit leader
• Work with other operational managers to ensure the collaborative development of the business
• Promote and maintain the core values of CBRE DCS
• Provision of guidance, advice, coaching, and support to all other Business Unit coordinators within the business, where required to deliver best practice selection, training, assessment and recognition/reward
• Correspondence, publicity, monthly and ad hoc reporting, and other publications, as appropriate
• Provide a learning environment and appropriate training and development planning; ensure basic training needs are delivered, employees are fully competent to undertake their roles, and able to reach their full future potential