Business Analyst-THP Pharmacentres

at  Trillium Health Partners

Job Description:
Position: Business Analyst
Dept/Program: Credit Valley Hospital
File #: 2024-37804
Status: Permanent Full-Time (x1)
Role level: PG 10 $41.52-$51.88
Site: Credit Valley Hospital (with availability to work at all 3 sites as required)
Hours of Work/Shifts: Available to work all shifts
Posted: June 11, 2024
Internal Deadline: June 18, 2024
Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, and the Reactivation Center at Humber. Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.
Our Mission: A New Kind of Health Care for a Healthier Community
Our Values: Compassion, Excellence, Courage
Our Goals: Quality, Access, Sustainability
Our Enablers: People, Education, Innovation, Research

POSITION SUMMARY:

As a Business Analyst you will be reporting to the Manager of Outpatient Pharmacy Services. You will be an integral member of the Pharmacentre leadership team. You will be accountable for the development of financial processes and procedures, implementation, and ensuring ongoing compliance at all THP Pharmacentre sites. You will collaborate with the Pharmacentre leadership team and THP Finance to complete daily, weekly, monthly, and annual year end reporting. Within the THP Pharmacentres you will facilitate and implement processes to ensure that processes are being adhered to via monthly audits. As a Business Analyst you will undertake and fulfill the duties in accordance with THP standards.
You will be required to travel between the hospital sites.

KEY QUALIFICATIONS:

• Bachelor in Business Administration, Accounting or related
• Chartered Professional Accountant (preferred)
• Minimum 3 years of experience in financial accounting
• Minimum 3 years of recent experience in outpatient/community pharmacy
• Proficiency in the use of computer databases, reports, smart spreadsheets
• Completion of leadership training is an asset
• Strong leadership, interpersonal, problem solving, organizational and communication skills

Responsibilities include but are not limited to:

• Financial accountability of operations at THP Pharmacentres
• Tracks credits from suppliers and ensures these are received in a timely manner.
• Performs review of items ordered and received vs. invoices for payment. Supports invoice approval process by management.
• Reviews and addresses discrepancies per organizational processes.
• Reconciles expected inventory levels, including through periodic physical inventory counts.
• Tracks and addresses inventory discrepancies per organizational processes.
• Performs reconciliation of dispensing records, medications picked up by customers, cancelled orders and inventory returns.
• Performs periodic audits of changes to system master data and system users’ profiles.
• Performs reconciliations of total sales to total payments received and follows on any outstanding balances with insurance companies, patient support programs and co-paying clients.
• Reviews waving of costs to ensure ongoing profitability of Pharmacentre operations.
• Support daily cash transactions to enhance segregation of duties.
• Identifies discrepancies, trends and risks and escalates to management for review.
• Maintains monthly journal entry reconciliation spreadsheet and ensures its accuracy and completeness by comparing to system generated reports.
• As part of the financial month-end cycle supports journal entries reconciliations and variance analysis
• Supports inquiries and reviews by the internal and external auditors of the organization.
• Reviews overall sales trends and supports analysis and recommendations on continued Pharmacentres profitability to management.
• Supports the evaluation of new business opportunities and the associated return on investment analysis.
• On an ongoing basis reviews each business process to ensure all internal controls are functioning effectively and as intended.
• Periodically evaluates the overall internal control environment to ensure proactive business risk mitigation.
• Develops standard operating procedures for all business processes and operational policies as required.
• Educates and trains existing and new Pharmacentre staff on standard operating procedures and policies related to financial processes.
• Via periodic audits ensures that staff adheres to all standard operating procedures requirements
• Escalates and reports on any risks per the organizational risk reporting framework

Candidates that meet the above criteria should apply with Cover Letter and Resume.
Internal Candidates who believe they possess the necessary qualifications and experience for this position and who have been in their current position for at least six (6) months are encouraged to apply.
To pursue this career opportunity, please visit our website: www.trilliumhealthpartners.ca
Trillium Health Partners is an equal opportunity employer committed to fostering a healthy and positive work environment.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.
All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.
Trillium Health Partners is identified under the French Language Services Act.
We thank all those who apply but only those selected for further consideration will be contacted.

• Financial accountability of operations at THP Pharmacentres
• Tracks credits from suppliers and ensures these are received in a timely manner.
• Performs review of items ordered and received vs. invoices for payment. Supports invoice approval process by management.
• Reviews and addresses discrepancies per organizational processes.
• Reconciles expected inventory levels, including through periodic physical inventory counts.
• Tracks and addresses inventory discrepancies per organizational processes.
• Performs reconciliation of dispensing records, medications picked up by customers, cancelled orders and inventory returns.
• Performs periodic audits of changes to system master data and system users’ profiles.
• Performs reconciliations of total sales to total payments received and follows on any outstanding balances with insurance companies, patient support programs and co-paying clients.
• Reviews waving of costs to ensure ongoing profitability of Pharmacentre operations.
• Support daily cash transactions to enhance segregation of duties.
• Identifies discrepancies, trends and risks and escalates to management for review.
• Maintains monthly journal entry reconciliation spreadsheet and ensures its accuracy and completeness by comparing to system generated reports.
• As part of the financial month-end cycle supports journal entries reconciliations and variance analysis
• Supports inquiries and reviews by the internal and external auditors of the organization.
• Reviews overall sales trends and supports analysis and recommendations on continued Pharmacentres profitability to management.
• Supports the evaluation of new business opportunities and the associated return on investment analysis.
• On an ongoing basis reviews each business process to ensure all internal controls are functioning effectively and as intended.
• Periodically evaluates the overall internal control environment to ensure proactive business risk mitigation.
• Develops standard operating procedures for all business processes and operational policies as required.
• Educates and trains existing and new Pharmacentre staff on standard operating procedures and policies related to financial processes.
• Via periodic audits ensures that staff adheres to all standard operating procedures requirements
• Escalates and reports on any risks per the organizational risk reporting framewor