Business Development Events Executive

at  Shoosmiths

Shoosmiths is the law firm clients choose for excellent service, incisive thinking and above all for our ability to focus on what matters. From offices across the UK and Brussels, we support some of the world’s most exciting and ambitious businesses; amazing clients making an impact. We empower our people to be their authentic selves and deliver together in supportive teams committed to excellence and innovation. The first top 50 law firm to achieve ‘Platinum Standard’ Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm.
We have an outstanding benefits package to complement our competitive remuneration system. In addition to the competitive salaries, great working environment and high-quality work, we believe that all staff should be rewarded for their commitment to the continued success of the firm through a comprehensive and flexible range of benefits.
To discover more about our benefits, please visit: Benefits Package.
The team
Shoosmiths’ Business Development and Marketing Operations function is at the forefront of our strategic growth, driven by a commitment to dynamic, tech-savvy, and operationally efficient practices. We understand that in today’s rapidly evolving business landscape, adaptability is key.
Our ambition for the team is harnesses cutting-edge technology and data-driven insights to shape innovative marketing strategies, foster client relationships, and identify new opportunities that enable us to excel in our chosen markets.
With a relentless focus on operational efficiency, we want to streamline processes and maximise resources, ensuring that our efforts have a measurable impact on our lawyers, the market and our clients.
The role
This is an exciting role within a re-shaped and forward-thinking business development and marketing operations team which provides integrated marketing, digital services, client relationship management and business development expertise to the Business.
The Events Executive role is part of the firm’s Marketing Operations team and will be responsible for supporting the planning and delivery of a wide range of events that will enhance our brand presence, client relationships and business development initiatives, aligned to the firm’s overarching strategy and business objectives.
Working as part of a high-performing events team, this role will support the Senior Events & CRM Systems Manager and Senior Events Executive on the delivery of a range of events designed to foster client loyalty, drive business growth and underpin our position as a market leader. You will ensure that events run smoothly, by providing administrative support to the team, supporting stakeholders with queries and providing on the day support, as well as the end-to-end management of a small portfolio of events.

Main responsibilities

• With the support of the Senior Events & CRM Systems Manager and/or Senior Events Executive, manage the end-to-end coordination of a range of hybrid, in-person, and virtual events, from initial scoping out meeting to event delivery and feedback after each event.
• Provide administrative support to the Senior Events & CRM Systems Manager and Senior Events Executive, such as responding to event queries, building and updating event invitations and client mailing lists, managing event RSVPs and invitation bounce backs and undeliverable emails.
• Producing event collateral, such as signage, seminar handouts, name badges.
• Liaising with venues and/or internal teams to update on logistics, numbers and anticipated attendees.
• Update stakeholders, client relationship and business development teams on attendee responses and progress, ensuring they are fully briefed ahead of events.
• Ensuring our intranet and website are updated with relevant information relating to upcoming events.
• Attend planning meetings with key stakeholders, along with the Senior Events & CRM Systems Manager and/or Senior Events Executive to understand and document event objectives.
• Research and source external venues and event suppliers and staying up to date with industry trends and news.
• Support with tracking event budgets, providing regular updates and guidance.
• Prepare and present post event analysis and reporting to team and stakeholders.

Skills and qualifications

• Previous experience of coordinating events, gained in a professional services or similar environment. An understanding of the legal sector is advantageous.
• A confident communicator with exceptional writing skills and attention to detail.
• Passionate about delivering excellent client experience.
• High levels of accuracy and attention to detail.
• Knowledge of CRM systems. Experience of InterAction would be advantageous.
• Good working knowledge of MS Office.
• A proactive team player, able to prioritise and manage several projects concurrently and meet deadlines.

Equal opportunities
Our approach to our people is underpinned by our approach to diversity, inclusion and well-being. Our ambition is to build a diverse and ambitious workforce that reflects all backgrounds and talents, and a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues.
This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.
< Back to available position

• With the support of the Senior Events & CRM Systems Manager and/or Senior Events Executive, manage the end-to-end coordination of a range of hybrid, in-person, and virtual events, from initial scoping out meeting to event delivery and feedback after each event.
• Provide administrative support to the Senior Events & CRM Systems Manager and Senior Events Executive, such as responding to event queries, building and updating event invitations and client mailing lists, managing event RSVPs and invitation bounce backs and undeliverable emails.
• Producing event collateral, such as signage, seminar handouts, name badges.
• Liaising with venues and/or internal teams to update on logistics, numbers and anticipated attendees.
• Update stakeholders, client relationship and business development teams on attendee responses and progress, ensuring they are fully briefed ahead of events.
• Ensuring our intranet and website are updated with relevant information relating to upcoming events.
• Attend planning meetings with key stakeholders, along with the Senior Events & CRM Systems Manager and/or Senior Events Executive to understand and document event objectives.
• Research and source external venues and event suppliers and staying up to date with industry trends and news.
• Support with tracking event budgets, providing regular updates and guidance.
• Prepare and present post event analysis and reporting to team and stakeholders