The Business Support Coordinator will be responsible for providing administration support for the
Turnaround Manager and providing cover and general support for the Service Team Manager and
Service Team Coordinator to ensure all the needs of the business are met as well as providing additional support for the wider Aftermarket sales & applications team as and when required. Strong team player with a dynamic and positive attitude. Requires an organised and methodical approach to support the smooth operation of the department.

Responsibilities include:

• Manage the schedule of the Turnaround team to ensure all team members and resources are

monitored and co-ordinated to meet the need of active contracts.

• Travel co-ordination: flights, visa applications, visitor trips, restaurant, taxi and hotel

reservations to support the turnaround, service and Aftermarket team. Manage the expenses

process for the team.

• Support urgent evening/weekend calls/travel arrangements for the turnaround team. This is

not frequent but occasionally last-minute travel changes occur which must be supported.

• Work with logistics team to ensure the right equipment is delivered on time for job execution.
• Update internal administration systems to track upcoming shutdowns effectively and

proactively and to set up for new projects. Support the invoicing process.

• Track and monitor compliance for training, calibration of equipment, licences, MOT’s etc
• Liaise with and support Service team coordinator as required.
• General administrative tasks as required, including cover for other Business Support and

Reception roles.

The Candidate:

• Previous office administration experience
• Excellent MS Office Skills - Outlook/Word/Excel/PowerPoint, and comfortable learning new

systems and portals. Familiarity with Sage would be helpful.

• Excellent communicator - verbal, written and face to face
• A friendly and welcoming person with a “can-do” positive attitude
• Excellent team player, resourceful, well organised, highly dependable, efficient and detail

orientated

• Ability to use initiative and make decisions autonomously but with attention to detail.
• Must be able to drive and live within a one hour commute of our Stamford office.
• Must have the flexibility to support out of hours when necessary.

perm #onsit

• Manage the schedule of the Turnaround team to ensure all team members and resources ar