Business Unit Administrator II/III - R104889

at  University of Louisville

MINIMUM REQUIREMENTS:

Business Unit Administrator II: Bachelor’s degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 6 (Salaried)
Business Unit Administrator III: Bachelor’s degree in a related field and four (4) years of relevant experience or an equivalent combination of education and experience. Grade 7 (Salaried)

POSITION DESCRIPTION:

Student Affairs is seeking a Business Unit Administrator II or III.� Position will be filled at the Business Unit Administrator II or Business Unit Administrator III level, title will be determined by Education, Experience and Qualifications. Only one (1) position available.
This position acts as primary liaison with other divisions and departments including Finance, Grants Management, Sponsor Program Financials and Business Operations/Workday HR; and a key managerial role with multiple departments within Student Affairs. This position is responsible for overseeing multiple divisions’ financials. They will assist in training administrative key contacts of new procedures. This position is responsible in tracking revenue and expenses throughout the year. This position also prepares payment requests, requisitions, invoicing, procard reconciliation approval and divisional account reconciliations. This position requires a self-motivated individual who is very detail oriented, focused, team player, reliable and has the ability to prioritize and multitask in a busy financial department.

Business Unit Administrator II Essential Duties and Responsibilities:

• Prepare monthly division(s) speedtype reconciliations in BA while adhering to strict university deadlines and policies.
• Oversee all division(s) purchasing activities, including approving ProCards/Travel Card transactions, Journal Vouchers, and PeopleSoft Financials activities like travel/expense requests, payment requests, and requisitions; assist employees with learning the processes for submitting requests through PeopleSoft Financials and using University-issued ProCards/Travel Cards, prepare UL deposits.
• Monitor revenue and expense actuals for adherence to budget and generates budget variance reports semi-annually.
• Manage division(s) grants in conjunction with department research team, including preparation of required reports, ensuring the Principal Investigator stays on budget, and other tasks related to grant management.
• Track division(s) employee salaries, update funding sources in Workday, and initiate PETs as needed.
• Recruiting -processes job postings and finalizing hires for departments.
• Provide training and guidance to division(s) staff on university, and Student Affairs policies and procedures.
• Participate in division/department meetings and special projects.
• Serve as backup to other administrative staff as well as other Business Unit Administrators.
• Other duties as assigned.

Business Unit Administrator III Essential Duties and Responsibilities:

• Prepare monthly division(s) speedtype reconciliations in BA while adhering to strict university deadlines and policies.
• Oversee all division(s) purchasing activities, including approving ProCards/Travel Card transactions, Journal Vouchers, and PeopleSoft Financials activities like travel/expense requests, payment requests, and requisitions; assist employees with learning the processes for submitting requests through PeopleSoft Financials and using University-issued ProCards/Travel Cards, prepare UL deposits.
• Prepare the division(s) budget for review and approval by division chief(s) and department finance team, monitor revenue and expense actuals for adherence to budget and generates budget variance reports semi-annually.
• Manage division(s) grants in conjunction with department research team, including preparation of required reports, ensuring the Principal Investigator stays on budget, and other tasks related to grant management.
• Track division(s) employee salaries, update funding sources in Workday, and initiate PETs as needed.
• Collaborate with the HR/Student Affairs team and division coordinator on all division(s) HR and payroll activities including creating supporting documentation for staff recruitments, reviewing and approving payroll, and processing salary changes/one-time payments.
• Provide training and guidance to division(s) staff on university, and Student Affairs policies and procedures.
• Participate in division/department meetings and special projects.
• Serve as backup to other administrative staff as well as other Business Unit Administrators.
• This position makes independent business decisions.
• Other duties as assigned

Business Unit Administrator II Essential Duties and Responsibilities:

• Prepare monthly division(s) speedtype reconciliations in BA while adhering to strict university deadlines and policies.
• Oversee all division(s) purchasing activities, including approving ProCards/Travel Card transactions, Journal Vouchers, and PeopleSoft Financials activities like travel/expense requests, payment requests, and requisitions; assist employees with learning the processes for submitting requests through PeopleSoft Financials and using University-issued ProCards/Travel Cards, prepare UL deposits.
• Monitor revenue and expense actuals for adherence to budget and generates budget variance reports semi-annually.
• Manage division(s) grants in conjunction with department research team, including preparation of required reports, ensuring the Principal Investigator stays on budget, and other tasks related to grant management.
• Track division(s) employee salaries, update funding sources in Workday, and initiate PETs as needed.
• Recruiting -processes job postings and finalizing hires for departments.
• Provide training and guidance to division(s) staff on university, and Student Affairs policies and procedures.
• Participate in division/department meetings and special projects.
• Serve as backup to other administrative staff as well as other Business Unit Administrators.
• Other duties as assigned

Business Unit Administrator III Essential Duties and Responsibilities:

• Prepare monthly division(s) speedtype reconciliations in BA while adhering to strict university deadlines and policies.
• Oversee all division(s) purchasing activities, including approving ProCards/Travel Card transactions, Journal Vouchers, and PeopleSoft Financials activities like travel/expense requests, payment requests, and requisitions; assist employees with learning the processes for submitting requests through PeopleSoft Financials and using University-issued ProCards/Travel Cards, prepare UL deposits.
• Prepare the division(s) budget for review and approval by division chief(s) and department finance team, monitor revenue and expense actuals for adherence to budget and generates budget variance reports semi-annually.
• Manage division(s) grants in conjunction with department research team, including preparation of required reports, ensuring the Principal Investigator stays on budget, and other tasks related to grant management.
• Track division(s) employee salaries, update funding sources in Workday, and initiate PETs as needed.
• Collaborate with the HR/Student Affairs team and division coordinator on all division(s) HR and payroll activities including creating supporting documentation for staff recruitments, reviewing and approving payroll, and processing salary changes/one-time payments.
• Provide training and guidance to division(s) staff on university, and Student Affairs policies and procedures.
• Participate in division/department meetings and special projects.
• Serve as backup to other administrative staff as well as other Business Unit Administrators.
• This position makes independent business decisions.
• Other duties as assigne