C. E. A.

at  Board of State and Community Corrections

Job Description and Duties
Under the administrative direction of the Deputy Director, the Assistant Deputy Director of the Corrections Planning and Grant Programs (CPGP) Division leads, plans, directs and coordinates the day-to-day administration of BSCC’s grants program, totaling over $400 million annually. This position provides high level expertise and serves as a member of the BSCC’s Executive Leadership team. This position develops policies and procedures for the administration of state and federal grants awarded to state and local governments and community-based organizations to support efforts related to reducing recidivism, promoting diversion, increasing treatment options and reducing crime and violence. The current grants portfolio includes more than 25 state and federal grants awarded to approximately 700 grant recipients.

GENERAL QUALIFICATIONS

State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.
Knowledge and Abilities

Applicants must demonstrate the ability to perform high administrative and policy – influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:

• Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.
• Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):
CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.
CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.
CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.
Desirable Qualifications

In addition to evaluating each candidate’s relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Managerial and leadership experience that demonstrates the ability to successfully apply organizational leadership, communicate clearly, facilitate decision-making, promote teamwork, and define and achieve success across multi-disciplinary stakeholder interests.
• Experience in grants management which demonstrates the ability to plan, organize, and direct multidisciplinary staff.
• Knowledge of appropriate techniques in establishing effective relationships, training, motivating staff, recognition, progressive discipline, and a manager’s role in contributing to and achieving an equal employment opportunity workplace.
• Experience in recommending, developing, and implementing policies relative to program management.
• Experience in the formulation and implementation of procedures, policies, and programs related to grant acquisition and management.
• Experience in providing executive level advice and consultation to department management regarding evidence-based and promising best practices from around the country in community violence intervention, diversion and recidivism reduction programs.
• Demonstrated knowledge of state policies, rules and standards related to accounting and budget requirements.
• Knowledge of the Legislative and budgeting processes.
• Ability to communicate effectively, both orally and in writing with legislators, local government jurisdictions, the executive branch, BSCC, institutional and program staff, external stakeholders, and professional groups.

Examination Information

THIS EXAMINATION CONSISTS OF AN EVALUATION OF YOUR TRAINING AND EXPERIENCE WEIGHTED 100%.

Your Training and Experience will be evaluated based on the information indicated on your STD. 678 application. This examination will utilize an evaluation of each candidate’s experience and education/training compared to a standard developed from the class specification. For this reason, it is especially important that each candidate take special care in accurately and completely filling out their STD. 678 application. List all experience relevant to the minimum qualifications shown in this announcement, even if that experience goes beyond the seven-year limit printed on the application. Please read the “Minimum Qualifications” carefully to see what kind of information will be useful to the staff doing the evaluation. Supplementary information may also be accepted (e.g., a resume, etc.); however, it will not take the place of the information on your STD. 678 application. STD. 678 applications solely referring to the resume for information (i.e., “See Resume”) will be eliminated from the examination process and will not be scored.
The SOQ items must be numbered and addressed in the same order as listed; do not consolidate the responses. The SOQ should be no more than three pages in length, single-spaced, with one-inch margins and a minimum font size of Arial 12.

(Candidates must perform the following functions with or without reasonable accommodations.)

• Lead, plan and organize the daily administration of CPGP’s federal and state grant programs after award. Develop, recommend, implement, and evaluate policies and procedures to govern the fiscal and reporting requirements that each grantee must comply with as a condition of award. Develop, recommend, implement, and evaluate policies and procedures for monitoring and approving expenditures, establishing fiscal controls and measures, evaluating grantee readiness and performance, and monitoring compliance with contract and legislative provisions. Supervise Division staff in the management and administration of active grant contracts. Support diversity, equity, and inclusion in all aspects of CPGP activities. Interpret and apply state and federal law, budget language, regulations and policies related to grant and program evaluation. Report to the BSCC board on the status of grant programs and oversee the preparation of reports to request board approval as necessary. Serve as a member of BSCC’s Executive Leadership team. Represent the BSCC in discussions with the Governor’s Office, Legislature, Department of Finance, state and local agencies, and stakeholders.
• Develop, implement, evaluate and direct policies and procedures for conducting audits of grantees to assess progress toward and compliance with grant requirements. Ensure the implementation and monitoring of applicable Corrective Action Plans and strategies. Resolve issues of conflict with invoice payments and compliance. Serve as the first level approver of all formal appeals. Liaison with state and federal control agencies that authorize the grant programs including the federal Bureau of Justice Assistance. Ensure compliance with state and federal requirements. Complete state and federal reports as required.
• Ensure that quality assurance procedures are in place and working to identify opportunities for process improvement. Direct and manage staff activities to ensure program effectiveness, efficiency and compliance with all governing statutes, policies, and procedures. Direct staff in the evaluation of grant funded programs and publish findings. Provide technical assistance and expert consultation to state, local and stakeholder agencies.
• Oversee preparation and monitoring of grant budgets including disbursements and expenditure tracking. Prepare contracts, Budget Change Proposals, and Budget Concept Papers. Direct staff in monitoring legislation affecting BSCC policies and operations; represent BSCC during legislative hearings and meetings with local government officials and professional organizations; conduct investigations in sensitive areas. Coordinate with national policy and professional organizations on a broad range of policies and regulations relating to grant programs in California. Perform other duties as required.

You will find additional information about the job in the Duty Statement.
Job Code #:
JC-424559
Position #(s):