(CASUAL) Associate Program Director

at  University of Hawaii

JOB

Applicants seeking short-term or part-time work with the University of Hawai‘i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits provided to regular Board of Regents (BOR) and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees. Title: Associate Program Director (CASUAL) Hiring Unit: Student Support Services Program Position: *Casual Hire**Location: UH HiloDate Posted: February 2, 2024Closing Date: February 16, 2024Salary: $28.85/hr (Commensurate with education and experience)Full time/Part time: Full-time, no more than 40 hours/weekTemporary/Permanent: Temporary Other Conditions: Casual Hire temporary appointment is expected to begin March 1, 2024 or soon thereafter. Not to exceed 89 days. Continuation is dependent on satisfactory performance, program needs and availability of funding. Duties: Under general supervision of the Student Support Services Project (SSSP) Director, the incumbent will be responsible for assisting the Director in all aspects of programming and project administrationEnsure successful and timely completion of the Annual Performance Report.Maintain central student tracking database, oversee maintenance of student data and records and reviewing data for accuracy, completeness, and formatting.Work closely with the Director in all aspects of hiring, training, providing evaluation, scheduling, work attendance, and professional development of full-time project staff and student employees.Responsible for collaborating with academic advisor(s) to develop, implement, and evaluate high quality, researched based set of activities, workshops, and support services for program participants including the tutoring program. Responsible for collaborating with project staff to develop, implement, and evaluate a recruitment strategy for the project. Serve as the primary person responsible for all program-related communication including mailings, emails, fliers, etc. The incumbent will use social media (e.g. Facebook, lnstagram, Student Support Services Program University of Hilo webpage) to provide event reminders, notification of key deadlines, cancellation/changes in activities and student support services, etc.Work with the Academic Advisor(s) to ensure that students receive required services (academic advising, financial aid counseling, etc.). This includes tracking and documenting that every student receives required services, identifying any challenges to completing a 4-year degree and providing corrective measures, arranging meetings with participants and staff, and referring students to resources.Serve as the second-level review of project expenses, careful to ensure that they are reasonable, allowable, and allocable the program activities and support services: meet federal regulations outlined in the Student Support Services Grant Award Notification (e.g., EDGAR and 2 CFR); ensure supporting documentation is sufficient enough to provide evidence during any internal/external fiscal review.Provide support services to program eligible college students (low-income, first-generation college students, and students with disabilities) in the following areas: academic advising, financial aid/scholarship counseling, career planning, and personal guidance. Work with the Director on providing professional development opportunities for program staff and the opportunity to participate in workshops in national conferences.Other duties as assigned by the Director. Minimum Qualifications: Possession of a baccalaureate degree from an accredited institution and 5 year(s) of progressively responsible professional experience with responsibilities for student services; or equivalent education/training or experience.Familiarity with grant funded programs and requirementsDemonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.Demonstrated ability to operate a personal computer and apply word processing software including Microsoft Office and Google Suites.For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.Available to work evening and/or weekends. Desirable Qualifications: Possession of a Master’s degree from an accredited institutionExperience working in a TRIO or similar higher education equity program. Experience working with a diverse population to assist in overcoming higher education barriers typically encountered by the target population.Familiarity with Banner, STAR, Student Access or similar student information database, and degree audit software.Strong preference will be given to candidates that have received TRIO-specific training, such as the trainings sponsored by the U.S. Department of Education or that have attended trainings by the Council of Opportunity in EducationTo Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach the required documents. A complete application must include: (1) cover letter explaining how you satisfy the minimum qualifications; (2) resume; (3) names and contact information (telephone number and email addresses) of at least three professional references; and (4) transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment). Please do not include any self-identifying photos, they will be redacted. Please redact references to Social Security numbers and birth dates on transcript copies. All requested documents/information will become the property of the University. All minimum qualifications must be met by the hire date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete. Note: If you have not applied for a position before using NeoGov, you will need to create an account. Inquiries: Shayna Fuerte, sfuerte@hawaii.edu Please refer to the “Associate Director, Student Support Services Casual Hire” when making inquiries.

The University of Hawai‘i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/. Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai‘i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai‘i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. https://www.hawaii.edu/offices/eeo/accommodation-request