Ceremonies and Communications Coordinator

at  York University

EDUCATION:

College diploma in one of the following areas: Event Management, Theatre Production, PublicRelations, Hospitality, Communications or Marketing or two years recent experience (defined aswithin the last three years) working at York University performing the same or similar tasks. Thiseducation equivalency is in addition to the experiential requirements outlined below. Knowledge offundraising professional standards and ethics. Knowledge of protocol and diplomacy.

EXPERIENCE:

Three (3) years in the Ceremonies, Events or Communications field including:
Writing and producing digital and print communications pieces such as formal invitations andevent programs
Project Management
Event coordination
Producing multimedia communications (photographs)
Developing work-back schedules and critical paths
Making recommendations on scope of work and resources needed
Supervising student staff and/or volunteers

SKILLS:

Demonstrated skills including
Accuracy in grammar, spelling, and content verification
Excellent oral and written communication skills including the ability to write and edit a broad range ofcommunications
Tact, courtesy, and discretion essential
Basic videography skills and ability to use digital SLR camera
Ability to work effectively under pressure of high volume and daily deadlines
Ability to handle diverse communications assignments
Ability to work effectively in a team-based environment
Ability to work independently and exercise good judgment
Demonstrated computer skills including:
Intermediate desktop publishing (Adobe Illustrator, InDesign)
Basic photo editing (Adobe Photoshop)
Intermediate web design (HTML, CSS, WordPress)
Advanced word processing (MS Word)
Intermediate presentation software (MS PowerPoint)
Advanced e-mail service provides (Microsoft Click Dimensions)
Intermediate spreadsheets (MS Excel)
Intermediate Project Management software
Basic database management (MS Access)
Basic knowledge of Student Information System(s)

Advancement at York leads and inspires meaningful engagement and philanthropic support from alumni and friends to advance the University’s mission. We are also deeply committed to building the reputation of York University as a leading, progressive, research-intensive University uniquely positioned for the betterment of society in the 21st century.
Our division is comprised of four departments:
Advancement Services & Operations is the administrative and technology support unit for all Advancement activities
Alumni Engagement provides programs, services, and engagement to over 350,000 York alumni worldwide
Development leads efforts to promote and secure philanthropic support from alumni, donors, friends, corporations, and foundations
Advancement Communications & Marketing works to promote and communicate alumni and donor messages along with direct marketing services for alumni and donor engagement.
Under the direction of the Manager, Convocation & Special Projects, the Ceremonies & Communications Coordinator supports this mission by providing ceremonies, events and communications support for University Events and Ceremonies. The Ceremonies & Communications Coordinator facilitates the integration of ceremonies, events, and communication initiatives to promote and enhance stakeholder relations, foster growing levels of engagement and support for the University. The incumbent acts as a resource to University ceremonies, events, coordinating communications and marketing initiatives.