Chambers Manager to a Federal Circuit Judge

at  United States Court of Appeals for the Sixth Circuit

QUALIFICATIONS

• Required: Highly organized and capable of managing a variety of administrative tasks in an efficient manner. Ability to conduct research and analyze complex concepts and complicated facts. Skill in writing, editing, and proofreading legal documents. Excellent communication and interpersonal skills, both oral and written. Consummate professionalism, discretion, and integrity. Initiative and ability to work independently and as part of the chambers team. Ability to manage multiple priorities with conflicting deadlines. Knowledge of cloud-based applications, MS Office products, as well as other standard applications. Ability to travel.
• Legal Professionals: A juris doctor – or – a minimum of three years of paralegal experience and a paralegal certificate from an accredited paralegal program with an associate degree, or a bachelor’s degree in paralegal studies or related field.
• Administrative Professionals: A minimum of six years administrative management experience involving law-related matters. Education may be substituted for some experience.
• Preferred: Related experience in a court, government agency, or equivalent environment. Familiarity with federal court procedures.

The Chambers Manager provides a wide-range of duties for the federal circuit senior judge, including day-to-day management of administrative functions in the judge’s chambers. The final composition of duties will be determined by the qualifications of the selected candidate. The principal responsibilities and duties of the position may include,

• Manage day-to-day operations of chambers in a fast-paced environment. Monitor deadlines, prioritize tasks, and determine need for action by the judge. Compile and arrange information and data and prepare required periodic reports. Manage various projects, plan and schedule events, and develop documents using multimedia tools.
• Conduct research using source or digital material. Compose, prepare, and/or edit correspondence, procedural orders, memoranda, and documents that may require substantial research or analysis. Identify unique matters and undertake special handling requirements.
• Perform functions in the court’s case management and filing system. Screen cases for potential conflict. Maintain recusal list. Track and monitor calendars, filings, hearings, etc.
• Create and update templates and standard documents for orders, motions, and other related documents.
• Manage the flow of information coming into and going from chambers. Maintain chambers information storage and filing systems for case filings, correspondence, publications, data, forms, and other documents.
• Prepare and maintain travel itineraries, arrangements, and reimbursement vouchers. Maintain judge’s calendar. Arrange meetings and conferences.
• Assist with selection, orientation, and training of law clerks and interns. Distribute information and assignments to law clerks and interns.
• The judge sits in Cincinnati, Ohio up to seven times yearly, for one week at a time. The incumbent may be required to travel with the judge. Additional overnight travel for training may be required.
• Juris Doctor and Paralegal: Conduct legal research, draft bench memoranda, and assist judge in drafting legal documents.