Check Processor/Receptionist

at  North Carolina State University

MINIMUM EXPERIENCE/EDUCATION

High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.

OTHER REQUIRED QUALIFICATIONS

• Excellent oral and written communication skills with the ability to document and respond to a broad range of university financial personnel.
• Proven to have high-quality customer service skills
• Demonstrated organizational skills that assist with working in a high-volume and fast-paced environment
• Comfortable working in a computerized web-based environment

PREFERRED QUALIFICATIONS

• At least one year of financial or accounts payable experience
• Ability to interpret and apply policies, procedures, and guidelines
• Preference is given to those with experience in web-based accounting software, such as PeopleSoft Financial Systems/Payables

ESSENTIAL JOB DUTIES

The Check Processor/Receptionist serves as the first point of contact for campus partners with external vendors for the Controller’s Office. In this role, you will manage various aspects of financial transactions within the university, including communicating invoice payment statuses, distributing university checks, and addressing inquiries from both campus and external vendors.

Responsibilities include but are not limited to:

• Handling the printing, approval, reconciliation, and recording of university checks and distributing them to departmental users.
• Researching and resolving discrepancies in vendor statements and invoices.
• Auditing, and processing small purchase vouchers and invoices, and ensuring compliance with Sate and University policies, procedures, and guidelines.
• Communicating policies and guidelines to campus financial users and external vendors.
• Approves vouchers for all funding sources and determines the corrective action if any invoices have problems or seek assistance from your supervisor to discover solutions.

OTHER RESPONSIBILITIES

Other duties as assigned.
Must be able to assist campus personnel with check and invoice inquiry.
Must be able to work in a high volume environment and have the ability to prioritize work assignments.
Qualifications