CIC Secretary

at  AGILE SOLUTIONS PTE LTD

REQUIRED QUALIFICATIONS

• ’N’ Level, ’O’ Level, NITEC in Office Skills or its equivalent
• Minimum of 5 years of progressive project secretary experience in a similar industry: Oil and Gas

• Provides daily secretarial and administrative support to the CIC (Construction, Installation & Commissioning) Department.
• Coordinates and provides logistic support for CIC meetings, record minutes of meetings and follow up outstanding items with relevant parties
• Coordinate mobilization/demobilization of engineering personnel with HR Dept and their visa/ticketing/accommodation arrangements with travel admin team
• Compiles and provides updated key office information (e.g. org chart, personnel movement etc) to relevant stakeholders for reporting/processing purposes.
• Maintains files and documentation thoroughly and accurately, in accordance with company policy and procedures.
• Recommends improvement to related policy and procedures and supports its implementation to enhance company’s operation efficiency.
• Follow up and ensure each employee complete their training on time.
• Ensure and support all new joiners equipment with IT equipment and access to the right folder.
• Take lead and set up facility/meal required based on team buildings/workshop demands.