Clerk C - Accounts Payable Specialist

at  City of Winnipeg

Under general supervision of the Accounts Payable Coordinator, the Accounts Payable Specialist approves all vendor master additions/changes and one-time vendor payments, responds to inquiries and vendor statements, coordinates workflow of clerical staff, and documents internal processes. The Accounts Payable Specialist also supports the Clerk B-Accounts Payable Clerks by ensuring proper procedures are followed for accurately scrutinizing and data entering a variety of source documents, and preparing appropriate documents and forms. The AP Specialist also assists staff in resolving more complex issues, and provides training and coaching as necessary.

As the Clerk C – Accounts Payable Specialist, you will:

• Investigate and verify accounts payable requests by searching existing vendors in PeopleSoft and/or the internet.
• Communicate with vendors and validates information ensuring accuracy in PeopleSoft.
• Research and resolve all vendor inquiries received.
• Investigate and reconcile all outstanding items on vendor statements using PeopleSoft online and queries.
• Provide instruction on payment processing via the Financial Feeder System.
• Investigate match exceptions, budget exceptions, and other discrepancies resolving any issues.
• Monitor work flow, and ensure all incoming source documents are processed using proper procedures and in a timely fashion.
• Ensure all incoming mail and filing is processed using proper Accounts Payable procedures.
• Advise clerical staff on proper Accounts Payable procedures and data entry processing.
• Identify performance issues to the Accounts Payable Coordinator, and develop appropriate training plans where necessary.
• Approve and process payments made via the Financial Feeder System, including all electronic billings and one-time vendor payments.
• Create and maintain branch documentation, and process all cheque deposits.
• Perform other duties consistent with the classification.

YOUR EDUCATION AND QUALIFICATIONS INCLUDE:

• Grade 12 with formal training in business and office procedures, including basic accounting and/or purchasing and/or accounts payable, or the equivalent combination of education and experience.
• A minimum of two years prior experience working in an accounts payable environment.
• Previous experience supervising junior staff would be an asset.
• Proficiency with PeopleSoft Accounts Payable, Vendors, Purchasing, and General Ledger modules.
• Proficiency (Advanced) using programs such as Microsoft Word, Excel, Outlook and Adobe Acrobat.
• Demonstrated aptitude with figures including a high degree of accuracy and attention to detail.
• Good working knowledge of PeopleSoft Commitment Control and encumbrance accounting procedures.
• Knowledge of policies and procedures pertaining to purchasing and payment documents.
• Working knowledge of accounting procedures and principles.
• Ability to type accurately at 40 w.p.m.
• Ability to train junior staff, and identify and address training needs.
• Ability to organize work, set priorities, meet deadlines and identify and resolve problems.
• Ability to document processes and procedures, and communicate those to others.
• Ability to exercise sound judgment and work under minimum supervision.
• Ability to maintain effective working relationships and to communicate effectively, orally and in writing, with vendors and co-workers.
• Ability to learn and adapt to new technology.
• Ability to work under stressful conditions due to time pressures and high volume of work and to meet often conflicting deadlines
• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://www.canalliance.org/en/ at application.

Please refer the Job description for details