Clerk III

at  Dept of State Health Services

The Clerk III performs highly complex (senior-level) clerical work for the Maternal Mortality and Morbidity Review Committee under the supervision of the Maternal Mortality and Morbidity Epidemiology Branch Manager. Work involves scanning confidential medical and legal records, assisting epidemiology staff in tracking records and record processes in a preexisting database, requesting medical and legal records with electronic fax software, conducting web searches and calling facilities and individuals to find contact information for record requests, contacting medical facilities, law enforcement agencies, and county offices via phone or email to follow up on records requests, filing records electronically and in filing cabinets, editing and encrypting electronic medical and legal records using Adobe Acrobat, assisting epidemiology staff in transferring files, collecting and sorting mail daily from the mailbox, and assisting with record destruction. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.

KNOWLEDGE SKILLS ABILITIES:

Knowledge of spelling, punctuation, grammar, and arithmetic.
Knowledge of professional records and information management theory, best practices, principles, standards, technologies, and requirements.
Knowledge of their section’s and unit’s services and operations and the records, data, and information systems that support them.
Knowledge of departmental practices, policies, and procedures.
Knowledge of local, state, federal guidelines, laws, and regulations related to records and information management including PHI, PII, ePHI, and HIPPA.
Skill in implementing records management systems.
Skill in multi-tasking and prioritizing job duties.
Skill using computers and standard desktop software applications.
Skill in oral and written communication.
Ability to prepare and maintain records, files, and reports.
Ability to make arithmetic computations.
Ability to communicate effectively.
Ability to work with all levels of staff.

REGISTRATION OR LICENSURE REQUIREMENTS:

N/A

Please refer the Job description for details