Clerk III

at  PHSA

CLERK III

BC Clinical & Support Services
Burnaby, BC
Reporting to the Payroll Advisor, the Clerk III, Payroll assists the payroll customer service representatives in running the biweekly payroll for Vancouver Coastal Health, Providence Healthcare and Provincial Health Services Authority, ensuring excellent customer service and all processes and procedures are carried out in accordance with defined criteria.

WHAT YOU BRING

Qualifications

• Grade 12 and one year of related clerical experience or an equivalent combination of experience, training and experience.

Skills & Knowledge

• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC’s Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).
• Ability to keyboard at 45 w.p.m.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to organize work.
• Ability to operate related equipment.

WHAT WE DO

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.
Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services
PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.
Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’ unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.

• Creates and maintains relevant and accurate payroll distribution labels and lists. Prepares, organizes and distributes bi-weekly pay advices and cheques utilizing the appropriate, secure mailing distribution method. Ensures bi-weekly deadline for courier pick-up is met.
• Receives incoming queries related to address changes, and the location of lost pay advices or cheques and responds or redirects to appropriate department or individual. Monitors returned mail and redistributes accordingly.
• Processes, sorts and distributes incoming mail, fax and couriered items utilizing PeopleSoft to look up location, employee, union number and other pertinent data to ensure accurate distribution of documents. Identifies and re-routes non-payroll incoming mail to appropriate departments. Organizes various courier pick-ups as directed by customer payroll representatives, Managers, and Director of department.
• Scans and enters payroll documents into DocuShare ensuring that documents are up-to-date and accessible to the department. Performs other filing duties as required by the department.Prepares boxes of documents for transfer to storage facility by clarifying/confirming request and ensuring accurate labeling. Responds to department retrieval requests and maintains a record log of boxes transferred to storage facility.
• Performs other related duties as assigned.