Clerk IV (Customer Service Representative)

at  University of Massachusetts Amherst

Job no: 523359
Work type: Staff Full Time
Location: UMass Amherst
Department: Human Resources
Union: Non-Unit Non-Exempt
Categories: Human Resources, Administrative & Office Support

JOB SUMMARY

Serves as integral member of the Employee Service Center Team charged with providing support to employees and external clients regarding various aspects of employment at UMass Amherst. Works with Employee Service Center Team, Payroll, and Human Resources (HR) Administration, as well Managers and Personnel Coordinators in campus departments, to promote an environment of inclusion and provide excellent customer satisfaction.

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, ABILITIES, EDUCATION, EXPERIENCE, CERTIFICATIONS, LICENSURE)

• High school diploma or equivalent, and two years of customer service in a fast-paced environment.
• Dedication and ability to provide excellent customer service.
• Excellent interpersonal and communication skills.
• Ability to interpret and clearly communicate complex information.
• Ability to effectively and respectfully interact with a wide variety of people.
• Ability to multitask, working quickly and accurately with little supervision.
• Ability to successfully work independently and as a member of a team.
• Dedication to, and experience with, maintaining confidentiality of personnel information.
• Ability to exercise independent judgment and creative problem solving skills.
• Ability to assess work priorities and meet deadlines.
• General knowledge of employee benefits.
• Attention to detail and ability to work accurately with figures.
• Proficiency in Word, Excel, Adobe, and ERP systems, or technical aptitude with the ability to learn new technology quickly.

PREFERRED QUALIFICATIONS (KNOWLEDGE, SKILLS, ABILITIES, EDUCATION, EXPERIENCE, CERTIFICATIONS, LICENSURE)

• General knowledge of benefits and payroll functions.
• PeopleSoft experience.

• Provides assistance to employees in person, through email, and other technology, to identify, troubleshoot and resolve issues pertaining to payroll and benefits, referring employees to a subject matter expert when necessary.
• Provides guidance to ensure new employees have the information necessary to secure timely enrollment for payroll and benefits.
• Conducts New Employee Orientations related to benefits and payroll matters, updating content and corresponding documentation to ensure participants fully understand benefits options and processes to enroll in desired benefits.
• Reviews employee identification documents and fulfills federal I-9 Eligibility Verification requirements by hard-copy form and e-verify as needed, ensuring compliance with employment eligibility laws and University procedures.
• Assembles information and responds to Department of Unemployment Assistance claims using wage, employment, and termination information obtained from prior employee’s department and HR records.
• Processes tuition waivers, tracks and maintains database of same. Assists in obtaining data needed for processing tuition waiver information for tax reporting purposes.
• Assists in the support of employment verification, insurance plans, retirement and Workers’ Compensation administration.
• Distributes incoming correspondence.
• Proactively identifies and resolves challenges related to Human Resources workflow and processes; suggests improvements to employee communications and related materials.
• Maintains orderly appearance of the HR Employee Service Center. Maintains the stock of required materials, ordering additional stock and updating materials as needed.