Clerk-Receptionist - Bilingual English/French

at  City of Greater Sudbury

JOB DESCRIPTION

Division: Children and Social Services
Department: Community Development
Initial Reporting Location: 199 Larch Street
Job Status: Limited Regular Part Time position - Bilingual - English/French
Estimated Probable Duration: Up to Seven (7) Months (may be extended)
Affiliation: Inside Unit
Hours of Work: Up to 48 hours bi-weekly
Shift Work Required: No
Range of Pay: Group 6 - $26.41 to $31.05 per hour

QUALIFICATIONS:

• Successful completion of Secondary School (Grade XII) Education.
• Six (6) months up to and including twelve (12) months of related experience.
• Satisfactory keyboarding skills (minimum 40 words per minute).
• Ability to demonstrate interpersonal skills in dealing with the public in a courteous and effective manner.
• Demonstrate and proven ability related to microcomputer software and administrative systems (e.g. file maintenance, word processing, information input and retrieval).
• Excellent use of English; verbally and in writing.
• Excellent French verbal skills and a working knowledge of written French are required.
• Satisfactory health, attendance and former employment history.
• Physical capability to operate a vehicle safely, possession of a valid driver’s licence and an acceptable driving record, will be considered an asset.
  This job is also being posted as a development opportunity. Should there be no fully qualified candidate for this position, a candidate who can be expected to meet the required qualifications within a reasonable period of time may be considered for this position as a development opportunity.
  Development opportunity range of pay: $25.90 to $29.92 per hour. The successful candidate will be paid at the reduced range until the minimum qualifications have been met.

• Respond to general enquiries from clients, the general public and agencies and refer to appropriate contacts.
• Keep records as required. Arrange appointments and meetings as required.
• Receive, pick-up, file and/or distribute documents as required.
• Maintain filing system.
• Perform keyboarding and data entry.
• Organize, maintain and keep an inventory of stock forms and other office supplies.
• Review case files for retention of materials for archives and destroy outdated material as directed.
• Acquaint new employees and students with the Clerk-Receptionist job functions as required.
• Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
• Perform other related duties as required