Clinical Team Secretary

at  Nottinghamshire Healthcare NHS Foundation Trust

Provide an efficient secretarial/administration/reception support service. Produce high quality reports within agreed deadlines as required. To undertake office duties including diary management, opening and distributing mail, operation of brought forward systems, dealing with telephone calls and enquiries, production of documents, typing, photocopying, collating of documents and electronic filing as well as general administration support services. To deal with requests and enquiries and forward them to the relevant team member.
Facilitate meetings including venue booking, refreshments, producing and circulating agendas, recording attendance and accurate minute taking. To be able to work flexibly and provide cover which may include the requirement to travel to different sites. To manage, update and maintain diary schedules, ensuring that appropriate practices and agreed criteria are met. Workload management and organisation is maintained conflicting and amended appointments are actioned appropriately.
Responsible for ensuring that accurate work is completed within the time limits and standards set. To work effectively both independently and as a team member. Responsible for own Mandatory Training requirements. To ensure medical records are filed in line with Information Governance procedures.
Resolve or signpost queries from patients, carers, internal departments and external agencies as appropriate. To undertake any other duties that would be a reasonable expectation of the role. Please note this post does not meet salary and or skill level required for a Skilled Worker Visa

Please refer the Job description for details