Club Manager

at  Boys Girls Clubs of Greater Milwaukee

Job Summary:
Responsible for the School year and/or Summer Programs daily operation of a Boys & Girls Club School Site with the primary concern for programs and service delivery, supervision of staff, facilities management, budget management, membership data/administration, and reports as needed.

Responsibilities:

• Organizes, directs and supervises the daily operations of a Club (School Site), including staffing, program scheduling and work flow.
• Leads, creates and evaluates Program development and implementation.
• Ensures that there are an environment, programs and services that prepare Youth for success.
• Manages the Club staff and volunteers according to the policies and procedures developed by BGCGM.
• Maintain accurate documentation of Club operations and prepares timely reports.
• Implements the Club’s loss control and risk management programs and reports accidents and losses.
• Create and understand annual budget. Monitors monthly budget reports for Club, take action upon discovery of a revenue or expense variance.
• Assures program security and the safety of staff, volunteers, visitors, members and daily operations. Communicates emergency procedures to all using the facility.
• Ensure proper documentation of all issues and incidents related to facilities management.
• Manages and oversees Wisconsin Shares and other revenue subsidy programs.
• Responsible for the compliance and training requirements/regulations of YoungStar and State Licensing.
• Ensures compliance for program contracts including those with community partners, private and public funders.
• Use reporting tools for monitoring and tracking accountabilities related to Club programs and operations.
• Hire, train, supervise and evaluate operations staff within the Club. Conduct regular meeting with staff to proper and timely communications.
• Responsible to ensure all BGCGM administrative policies and processes to include but not limited to Human Resources, Finance, Grants and Development & Marketing are adhered to at the Clubs.
• Responsible for ensuring Club achieves program targets, outcomes, revenue goals, contract obligations and community relations.
• Must participate in required trainings by the Club, County, State and/or funder.
• Responsible for monitoring staff training requirements and ensures staff attends required trainings.

Skills:

• Fiscal management skills and the ability to create and monitor a budget.
• High level of creativity and problem solving ability. Demonstrated examples of managing through crisis.
• Advanced computer knowledge and ability to utilize excel and agency software for tracking budgets and attendance. Ability to learn and utilize new technologies and apply technology to communications, logistics and other key job tasks.
• Ability to manage a staff team of five or more.
• Must have a valid WI driver’s license, good driving record, and meets state required automobile insurance minimums.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and use hands to touch, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
BGCGM provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. BGCGM complies with applicable state and local laws governing non-discrimination in employment. Auxiliary Aids and services are available to individuals with disabilities upon request. If you need this material interpreted to a language you understand or in a different format, or need assistance in accessing services, please contact us at 414-267-8100. Deaf, hearing or speech impaired callers may reach us by the Wisconsin Relay number 711.

Education Requirements:

• High School Degree with Wisconsin Registry Administrator Credential or,
• Associate Degree (preferably in childcare or related field)

Experience Requirements:

• At least 2 years of experience as child care teacher or center director of a licensed center.
• At least three years of public/non-profit management experience. Experience in managing partnerships, community engagement, and facilities.
• At least three years of proven experience in delivery of youth work programming for young people between the ages of 4-18.
• Considerable knowledge of the mission, objectives, policies, programs and procedures of the Boys & Girls Clubs of Greater Milwaukee.
• Within 6 months of hire:

• Organizes, directs and supervises the daily operations of a Club (School Site), including staffing, program scheduling and work flow.
• Leads, creates and evaluates Program development and implementation.
• Ensures that there are an environment, programs and services that prepare Youth for success.
• Manages the Club staff and volunteers according to the policies and procedures developed by BGCGM.
• Maintain accurate documentation of Club operations and prepares timely reports.
• Implements the Club’s loss control and risk management programs and reports accidents and losses.
• Create and understand annual budget. Monitors monthly budget reports for Club, take action upon discovery of a revenue or expense variance.
• Assures program security and the safety of staff, volunteers, visitors, members and daily operations. Communicates emergency procedures to all using the facility.
• Ensure proper documentation of all issues and incidents related to facilities management.
• Manages and oversees Wisconsin Shares and other revenue subsidy programs.
• Responsible for the compliance and training requirements/regulations of YoungStar and State Licensing.
• Ensures compliance for program contracts including those with community partners, private and public funders.
• Use reporting tools for monitoring and tracking accountabilities related to Club programs and operations.
• Hire, train, supervise and evaluate operations staff within the Club. Conduct regular meeting with staff to proper and timely communications.
• Responsible to ensure all BGCGM administrative policies and processes to include but not limited to Human Resources, Finance, Grants and Development & Marketing are adhered to at the Clubs.
• Responsible for ensuring Club achieves program targets, outcomes, revenue goals, contract obligations and community relations.
• Must participate in required trainings by the Club, County, State and/or funder.
• Responsible for monitoring staff training requirements and ensures staff attends required trainings