COE Payments Co-ordinator

at  Zoetis

locations
Dublin - Cherrywood Business Park
time type
Full time
posted on
Posted Yesterday
job requisition id
JR00015042
Responsible for the following activities and the support of the COE team: across the areas of Payments Management, Vendor Creation and Management, Invoice Management, and Legal Agreements Management.
This is a part-time role. The ideal candidate would be available to work three days a week with the option to increase to five days a week if needed at a later stage.

The candidate should possess the following skills

• Be very organized
• Good communicator
• High attention to detail

EDUCATION AND EXPERIENCE

Indicate the formal education, certification or license required and/or preferred. Include the minimum number of years of relevant experience required for the position (where legally permissible).

• University degree or in process of getting higher education;
• Fluent in English
• Experience in Windows environment; knowledge of Concur, E-flex, Ariba would be an advantage.
• Discretion, impeccable business ethics

TECHNICAL SKILLS REQUIREMENTS

Indicate the technical skills required and/or preferred, as applicable.
Knowledge of Ariba, SAP, SAP VIM, Adobe Sign
Full time
Legal statement as below
This job advert indicates the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required. Additional position specific requirements/responsibilities are contained in approved training curricula.
Visa status re must be eligible to work and live in Ireland as below
Colleague must be legally eligible to live and work in Ireland.
Summary of our Benefits
In addition, to being part the world leading animal health company focused on the needs of those who raise and care for animals we offer a range of benefits such as competitive salary, bonus, 25.5 days holiday per annum plus public holidays, a defined contributory pension plan, private medical insurance for you and your family and empowered flexible working, to name a few.

In order of importance, list the primary responsibilities critical to the performance of the position. It is recommended not to list actual tasks but focus on essential responsibilities that highlight accountability and level of judgment required.
Percent of Time (sum of responsibilities should equal to 100%)

Payments Management 40%

• Creation of Purchase Orders using internal payments system Ariba
• Become an expert on the Purchase Order process
• Become knowledgeable on TAP (Transaction Approval Point) and create requests
• Update team on status of requisitions where required

Vendor Creation and Management 20%

• Creation of new vendors, extend and update new vendors where required
• Take responsibility for ensuring vendors are set up in the system and liaising with them to facilitate the process
• Understand and be familiar with compliance procedures and processes
• Maintain vendor contracts

Invoice Management 20%

• Gain high level understanding of SAP Vendor Invoice Management (VIM)
• Using SAP, be able to check the status of payments and provide team members with updates
• Receive and approve vendor invoices in SAP after approval by budget holder

Agreements 10%

• Become knowledgeable on all legal agreements used to support payment requests
• Maintain and update live agreement status sheet
• Coordinate signing of legal agreements using Adobe Sign
• Act as a safeguard for all contracts before finalisation and ensure all contracts are filed accordingly

Other ad-hoc payments/invoice related tasks as they arise 10%