College Assistant - Wellness Center

at  The City University of New York CUNY

CAMPUS SPECIFIC INFORMATION

Position Overview:

The Wellness Center is seeking the assistance of a part-time College Assistant to work 20 hours per week. Under supervision of the Student Wellness Manager the College Assistant performs all administrative/clerical functions including reception, data entry, scanning, faxing, filing, fielding phone calls, communication via email, problem solving and customer service and in person requests for information. Duties include but are not limited to:

• Data entry of confidential and secure documents including the student immunization database (CUNYFirst); the confidential database for Student

Counseling Services (Titanium); OQA website;

• Digital file storage: Share Point (storage and archiving of immunization records)
• Assists with supply inventory, and office equipment maintenance.
• Extensive one-on-one contact with students seeking confidential Wellness Center Services and related services; providing resources and information.
• Process students request for counseling services.
• Prepares, maintains, and updates all confidential psychological records to ensure completeness and accuracy. This includes collection of all required documents,

consents, administering various questionnaires.

• Assists growing team of psychologists under the direction of current supervisor.
• Coordinates schedules for interview candidates and prepares correspondence.
• Maintains workshop applications
• Flyer distribution
• Verification of in-network mental health providers for student referrals.
• Provides administrative support at special events (i.e. immunization walk-in

clinics, Wellness Festival).

• Assists with maintaining and updating the physical appearance of the Wellness Center Office

MINIMUM QUALIFICATIONS

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

• Administrative and word processing skills, MS Office
• Must have excellent receptionist and telephone skills emphasizing discretion, professional concern for clients, and confidentiality.
• Clerical skills in preparing mailings, publicity announcements, correspondence, filing, data entry, and scanning.
• Integrate with the technical, professional staff, and functions of the Wellness Center.

GENERAL DUTIES

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

• Maximum tenure for any employee in this hourly position is 1040 hours per year.
• Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

• Types letters, memoranda, charts, and similar materials.
• Acts as cashier.
• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.
• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

The Wellness Center is seeking the assistance of a part-time College Assistant to work 20 hours per week. Under supervision of the Student Wellness Manager the College Assistant performs all administrative/clerical functions including reception, data entry, scanning, faxing, filing, fielding phone calls, communication via email, problem solving and customer service and in person requests for information. Duties include but are not limited to:

• Data entry of confidential and secure documents including the student immunization database (CUNYFirst); the confidential database for Studen