Commercial and Technical Administrator

at  Cala Homes

PRINCIPLE ACCOUNTABILITIES:

• Managing the regions receipting
• Coordinate the register for SMAS registrations
• Code invoices on tracker and assign to the correct department
• Process utility invoices and send to relevant department for authorization
• Assist in production of forms for client extras and pass to departments to log
• Sub-contractor verifications, issuing notifications
• Organise and distribute mail for the Commercial and Technical team
• General administration assistance to the team including; preparation of letters, emailing, maintaining general records, taking messages, scanning, filling, typing, photocopying, taking and distributing minutes (this is applicable to both roles)
• Assist in subcontractor procurement, preparation of tender packages, respond to enquiries.
• Supporting Technicians in information issue in Viewpoint including thorough distribution transmittal’s, hard copies where required and QR codes.
• Other ad hoc office duties as required for holiday cover.
• Control document hosting system (Viewpoint4Projects).
• Maintain a library of consultant contract letters, Agreements & PI insurances

ABOUT US

The Cala Group is a major UK housebuilder and leading provider of desirable new homes across Scotland, the South of England & Midlands. Driven by a mission to create vibrant and sustainable new communities, our homes are characterised by exceptional design and sector-leading build quality, and we have a passion for providing our customers with a great home buying experience. This is an exciting time to be at Cala. Our approach to sustainability and technology is undergoing a dramatic transformation, and we’re aiming to create an industry-leading experience for both our staff and customers. At Cala, you can expect to be part of an environment which allows you to do meaningful work, while offering opportunities for personal growth. Our goal is to be the favoured employer in our industry and beyond. We encourage applications from those who want to be part of a culture where they can thrive, feel a sense of belonging and be comfortable being themselves at work.

We are looking for an Administrator to provide a full and professional administrative support service to the Commercial and Technical Department. In addition to the key responsibilities and duties indicated below, the post holder will assist with any other ad hoc duties to ensure the smooth running of both departments.