Commercial Property Legal Secretary

at  Browns Recruitment Consultancy Ltd

SALARY DEPENDING UPON EXPERIENCE

An opportunity has arisen for an experienced Legal Secretary to join my client based in Reading.
Key Skills/Qualifications:
· RSA stage 1 or 2; Min. 60wpm with min. 80% accuracy; Audio and copy typing skills
· Good written and spoken English; polite professional telephone skills;
· Good working knowledge of word
· Confidentiality essential
Experience Requirements:
· Specialist property legal experience and good general secretarial experience essential
· Excellent organisational skills
· Pays attention to detail
· Team player
· Well organised
· Flexible – willingness to work late if needed
· Able to work effectively under pressure / meet tight deadlines
· Able to adapt to new technologies and working methods
· Professional and confident approach
· Enthusiastic, friendly and helpful
· Pro-active and able to use initiative
· Good communicator
General Description of Job
· Types, corrects and amends a variety of legal correspondence and documentation, high volume of typing.
· General administration duties including, keeping case/client files up to date; creating new files; referencing; general filing. Ensuring familiarity with lawyer’s clients & cases.
· Professionally answering internal and external telephone calls and efficient message taking.
· Keeps own and lawyers diaries up to date. Book meeting rooms as necessary.
· In solicitors absence checks post/voicemail and email ensuring urgent matters are dealt with.
· Provides holiday/absence and pressure cover for other secretaries as needed.
· Prepare client bills for lawyer review and approval. May undertake chargeable work as directed by lawyer.
· Is familiar with and adheres to firm’s policies and procedures.
· Willing to undertake all jobs to ensure smooth running of office
Other
· Undertaking online and paper searches (knowledge of all searches and how to apply for them is very important e.g. Index Map Searches, commercial drainage and water enquiries etc).
· Amending leases, contracts and reports. Collating documentation ready to send out to client.
· Obtaining precedents from books or online.
· Land Registry applications.
· Prepare draft SDLT returns.
· Submit SDLT returns on line.
· Undertaking billing monthly including preparation for narratives from the system, letters and emails.
· Managing monthly reporting for major clients.
· Regular updating of deeds bible for major clients.
· Overall knowledge of a whole general commercial property transaction is also quite important.

Please refer the Job description for details