Committee Clerk

at  City of Maple Ridge

POSITION OVERVIEW:

We are seeking a highly organized, motivated, and customer service-oriented Committee Clerk to join our fast-paced, dynamic Legislative Services Team. The Committee Clerk provides administrative support for Council committees, working closely with staff liaisons, Council members, and volunteer committee chairs to set agendas, manage attendance, draft minutes, and provide advice on meeting procedures. The ideal candidate will have experience in taking, transcribing, editing, and distributing minutes. Additionally, the Committee Clerk will be skilled in preparing and editing various documents, producing and posting committee meetings and agendas, filing, and performing other office duties as required.

EDUCATION & EXPERIENCE:

Completion of grade 12 supplemented courses in typing, word processing, shorthand or speed writing, and commercial courses plus considerable related experience, or an equivalent combination of training and experience.

KNOWLEDGE, SKILLS, & ABILITIES:

• Considerable knowledge of the functions and objectives of the various committees served and of the rules governing procedures in such meetings.
• Considerable knowledge of modern office practices and procedures and of the policies, procedures and regulations applicable to the work (e.g. Roberts Rules of Order, municipal procedure bylaws, etc.).
• Ability to coordinate meeting arrangements, prepare agendas and supporting material, follow up on action items as required, and carry out committee member recruitment processes.
• Ability to take, edit, transcribe and distribute minutes which involve interpretation of the collective sense of meetings and the framing of motions often from general dialogue.
• Ability to prepare, process and review a variety of correspondence, documents and reports related to the work. Ability to deal tactfully and effectively with a variety of internal and external contacts.
• Ability to provide vacation relief for the Legislative Services department.
• Skills in the operation of standard office software (e.g., Microsoft Office, Adobe Acrobat Pro, SharePoint, etc.). A high degree of speed and accuracy in keyboarding skills is required.

PREFERRED QUALIFICATIONS:

• Experience with optimizing business processes is an asset.
• Experience editing, formatting and posting content to websites is an asset.
• Experience with database software, business intelligence tools, and Excel are an asset.

Please refer the Job description for details