Communications Support Officer

at  Rail Projects Victoria

JOB DESCRIPTION

Location: Melbourne | CBD
Job type: Full Time - Fixed Term
Organisation: Rail Projects Victoria
Salary: $74,580 - $82,571
Occupation: Communications, Marketing and Media
Reference: 4534

KEY ACCOUNTABILITIES

• Provide executive and administrative support to the Director, Strategic Communications including diary and email management, preparing documents and reports, and other tasks as required.
• Organise and set up internal and external meetings, briefings and presentations including issuing invitations, preparing materials, organising venues, taking meeting minutes, booking transport, safety documentation and catering.
• Coordinate team inputs for a variety of reports and dashboards within set timeframes, reviewing content and formatting to maintain a high standard, and manage distribution to key stakeholders as required.
• Coordinating financial and business support including sourcing quotes, processing invoices, regular reporting, contract administration and managing procurement documentation.
• Work collaboratively with support staff within the Strategic Communications team and broader MTPO on communications and administrative tasks as required.
• Providing support across the Strategic Communications division by assisting with a range of communications and engagement activities including community events, activations, presentations, pop ups and promotional events.
• Manage and maintain local records and document management databases and assist team members with electronic records management.

Please refer the Job description for details