Community Office Administrator Dingle Co Kerry

at  Camphill Communities of Ireland

QUALIFICATIONS, KNOWLEDGE & EXPERIENCE:

Minimum leaving certificate required
Third Level or Business Administration course desirable
At least 1 years’ experience working in an administrative capacity
Strong accuracy and attention to detail; good organisational and analytical skills; good working knowledge of Microsoft Word and Excel, SharePoint,
OneDrive and other Office software
Excellent interpersonal skills - approachability, friendly manner, active listener. Respectful of confidentiality
Be a positive, organized individual who is reliable and self-motivated
Demonstrate a flexible and adaptable approach to meeting the objectives of the job and respond to changing needs

KEY RESPONSIBILITIES

The principle duties and responsibilities of the posts may include but are not limited to the following:

OTHER DUTIES

o Work as part of a team ensuring all tasks are completed efficiently and to the highest standard
o Coordinate the reception area of the Community efficiently
o Managing incoming calls, messages, ensuring records are filed as appropriate in hard copy and/or electronic versions
o Attendance at meetings and minute taking
o Support the completion of reports, returns and Notifications to HIQA HSE and CCoI
o Ensure the Directory of Residents is maintained and updated
o Supporting the rollout of fundraising, open days, and community festivals and cultural events
o Point of contact for day to day management.
o Ensuring all maintenance requests are approved by PIC and uploaded to Affinity System
o Support to community in appointments with GP, and other clinical appointments - support for transport for same.
o Maintain driver files, vehicle records and order toll tags
o Overseeing transport management and maintenance records.
o Community connector - key relational person in building local connections for the community.
o Assist the Person in Charge with all administration to ensure an efficient system of tracking all residents from referral to discharge.
o Provide activity reports to National Office, as required.
o Maintain records of all residents for future reference.
o Assist in the production of reports when requested by Head of Services.
o HIQA documentation, scanning, sending, recording and filing.
o Be responsible for the efficient organisation of office procedures, including ordering of stationery, maintenance of office equipment etc
o Any other duties which may be assigned by time to time by the PIC or designate

DETAILS OF THE ROLE:

Salary Scale: Grade 3 (Scale €30,285- to €41,092) based on 40 hours per week (Pro Rata 30 hour Contract) - commencing on the first point of the scale
Location: Camphill Communities Dingle Co Kerry
Contract: Part Time 30 hours per week contract
Closing date: 4th July 2024
Please note all posts are subject to Garda Vetting relevant Police check for any country of residence of over 6 months from age of 18 and reference checking. Camphill is an equal opportunities employe