Company Secretarial Consultant

at  BDO South Africa

BDO South Africa is seeking to appoint a talented and experienced Company Secretarial Consultant to join the Cape Town office. The successful applicant would have proven experience in the provision of effective company secretarial service to the Shareholders, Board, sub-committees and other governance structures of the organisation and to ensure compliance with governance and statutory requirements.

Key Responsibilities:

• Assist in managing a portfolio of company secretarial client entities, maintaining strong relationships with the clients;
• Prepare; consolidate and circulate Board, Trust and subcommittee packs ahead of meetings,
• Participate in board meetings, preparing first draft of minutes and matters arising;
• Prepare and review shareholder’s meetings, circular resolutions and minutes/resolutions;
• Liaison with Board/Shareholders, beneficiaries, auditors, bankers and Lenders (as required);
• Preparation and filing of statutory forms with Companies and Intellectual Property Commission ("CIPC");
• Dealing with queries on a day-to-day basis from internal teams, Banks, Lenders, auditors and regulators;
• Maintenance of statutory registers and minute books;
• Update and maintain the electronic company registers and statutory records for all companies;
• Annual general meeting preparation, consolidation and provide the company secretary with relevant documents (proxies, MOl’s, Notice of AGM etc
• Other ad-hoc administrative duties such as KYC requests;
• Management of non-executive director fees;
• General/Ad-hoc governance team support for Company Secretary and Corporate Governance Consultants
• Schedule and Convene Trust, Board and subcommittee meeting(s)

Education and Experience
LLB / BCom Law/ a recognized Company Secretarial Qualification /Corporate Governance Qualification;

Experience working with state-owned entities will be advantageous

• At least (3-5) years’ experience at a listed / holding/large private company or public entity within legal or secretarial or related field;
• Experience in attending board and subcommittee meetings; and working with both CIPC and Master of the High Court with respect to Trusts;
• Ability to communicate with all levels within the business in a clear and articulate manner;
• At least 3 years Minute drafting skills and excellent attention to detail;
• Strong Microsoft Office suite skills and Adobe Acrobat Pro;
• Detailed understanding of Companies Act; and the Trust Property Control Act;
• Fluent in English - this is a prerequisite;
• Understanding of relevant company secretarial computer programs

(e.g.Profsec, or Greatsoft) will be advantageous.

• Assist in managing a portfolio of company secretarial client entities, maintaining strong relationships with the clients;
• Prepare; consolidate and circulate Board, Trust and subcommittee packs ahead of meetings,
• Participate in board meetings, preparing first draft of minutes and matters arising;
• Prepare and review shareholder’s meetings, circular resolutions and minutes/resolutions;
• Liaison with Board/Shareholders, beneficiaries, auditors, bankers and Lenders (as required);
• Preparation and filing of statutory forms with Companies and Intellectual Property Commission ("CIPC");
• Dealing with queries on a day-to-day basis from internal teams, Banks, Lenders, auditors and regulators;
• Maintenance of statutory registers and minute books;
• Update and maintain the electronic company registers and statutory records for all companies;
• Annual general meeting preparation, consolidation and provide the company secretary with relevant documents (proxies, MOl’s, Notice of AGM etc
• Other ad-hoc administrative duties such as KYC requests;
• Management of non-executive director fees;
• General/Ad-hoc governance team support for Company Secretary and Corporate Governance Consultants
• Schedule and Convene Trust, Board and subcommittee meeting(s