Company Secretary - Part Time

at  The Garvan Institute of Medical Research

The Garvan Institute of Medical Research brings together world leading researchers and clinicians, collaborating locally and globally, to improve human health. Our mission is to harness all the information encoded in our genome to better diagnose, treat, predict and prevent disease. From the individual patient with rare disease, to the many thousands affected by complex, widespread illness, we are pioneering discoveries across diseases that have the deepest impact on our community.

ABOUT GARVAN

The Garvan Institute of Medical Research is an independent Medical Research Institute (MRI) in Sydney, delivering scientific and clinical impact on a global basis and in partnership with organisations that share our vision. We are proud to be one of Australia’s largest and most highly regarded MRI’s.
Our vision is global leadership in discoveries to impact and our enduring purpose is to impact human health, by harnessing information encoded in our genome.
We seek to see our world-class discovery research achieve life-changing impacts, not only for individual patients with rare diseases, but for the many thousands affected by complex, common disease.
Garvan promotes a diverse workplace and is committed to the principles of equity, diversity, inclusion and belonging. We are always looking for culture ‘add’, not culture ‘fit’ and are building diverse teams with great sets of complementary styles and skills to help deliver our important work effectively.

The key responsibilities of this role are:

• Providing procedural advice and services to Board and Board Committees’ Chairs in relation to duties and responsibilities, relevant legislation and regulations to ensure the effective and legally compliant functioning of the Institute
• Responsible for the effective arrangements of Garvan’s Board and Committee meetings and processes in line with sound governance practice, including development of meeting calendars, issuing proper notice of meetings, preparation and circulation of agendas, attendance at meetings, drafting of papers and producing minutes to record business transacted and decisions
• Providing advice and strategic leadership to the Boards and Committees in accordance with sound corporate governance and good governance practices, including drafting and advising on relevant policies and procedures
• Co-ordinating required regulatory corporate reporting and registration
• Facilitating induction and ongoing development of Board members to support them in the discharge of their role and responsibilities
• Ensuring safe custody of the official record of Board business and maintaining a record of outstanding business
• Assist the CFO and COO in maintaining official corporate records of the Institute, including the enterprise risk register.