Compensation & Payroll Specialist

at  Systemair Inc

Job Identification
Job Title: Compensation & Payroll Specialist
Department and Number: Administration – 007
Employment Status: Full-Time, Salaried
Location of Job: Moncton, NB, Canada Bouctouche, NB, Canada
Supervisor Job Title: Human Resources Manager
Job Summary
At Systemair, we have a passion for indoor air quality. We are constantly striving to provide ventilation solutions that improve health and productivity in an energy-efficient and sustainable manner. Entrepreneurship is in our DNA, and we continue to grow in terms of capabilities, product range, size, sales volume, and market share. We employ and empower people to take initiative and make decisions with the best interests of our customers and team at heart by achieving our goals to be an Employer, Brand, Investment, and Neighbor of Choice. Simply put, we prioritize, simplify, and trust, while committing to accountable behavior and personal responsibility at work and with our neighbors.
Under the direction of the Human Resources Manager, you will primarily be responsible for designing, overseeing, and implementing a company’s compensation and benefits programs. This role requires a deep understanding of pay structures, health insurance, retirement plans, and other employee benefits, along with the ability to analyze market trends and ensure compliance with local, state, and federal laws. As a part of our Human Capital team, you will create competitive, cost-effective benefits packages that attract and retain employees, while also ensuring compliance with legal requirements and processing all payroll functions.
With our continued growth, we are searching for a motivated individual who is aligned with our culture and has the essential skills and experience described below to take on this career opportunity.

Essential Duties and Responsibilities

• Administer end-to-end payroll processes, including data entry, verification, and distribution of payroll deposits.
• Ensure compliance with federal, state, provincial, and local regulations related to payroll and taxation.
• Develop and implement compensation programs and structures that align with the company’s strategic goals, competitiveness in the market, and compliance with legal requirements.
• Collaborate with Human Capital and Finance teams to ensure seamless integration of payroll data.
• Conduct regular market analysis to benchmark the company’s compensation packages against industry standards.
• Use market analysis findings to recommend adjustments and updates to keep the company competitive.
• Stay updated on relevant changes in labor legislation and work with Human Capital to adjust company policies accordingly.
• Communicate compensation and payroll information to employees through presentations, meetings, etc. and resolve any related issues.
• Assist in the development and management of the annual budget for employee compensation and payroll.
• Assist with spending evaluation for Human Capital and report on cost analysis and fiscal allocations.
• Generate reports and analytics to support decision-making and compliance requirements.
• Ensure data integrity in HRIS and other relevant systems.
• Conduct regular audits to ensure compliance with internal policies and external regulations.
• Manage relationships with external vendors and consultants to ensure the services provided support the organization’s and are cost effective.
• Collaborate with Human Capital colleagues to ensure compensation and benefits strategies align with performance management systems and overall HR strategies.

Skills, Education, and/or Experience

The following are education and experience criteria used to evaluate the suitability of the Compensation & Payroll Specialist Profile or candidates for the position:

• Certifications in Compensation and/or Payroll an asset.
• Bachelor’s degree in human resources, finance, business administration, related field, or equivalent experience.
• Proven experience in payroll and compensation administration or similar HR role.
• Previous experience with Canadian payroll required. USA payroll preferred.
• Previous experience in a manufacturing environment is an asset.
• Strong knowledge of employment laws and payroll tax regulations for Canada required; USA preferred.
• In-depth understanding of different types of compensation and benefits plans.
• Strong attention to detail and a commitment to accuracy.
• Professional level of written and verbal communication required; both official languages an asset.
• Excellent interpersonal and communication skills with the ability to manage sensitive and confidential information.
• Strong analytical and problem-solving skills.
• Able to work proficiently in a team-oriented setting, as well as independently.
• Proficiency in HRIS (Human Resources Information System), Ceridian’s Dayforce and Paylocity preferred.
• Advanced proficiency in Microsoft Office, Excel preferred for data analysis.

Job Conditions

• Administer end-to-end payroll processes, including data entry, verification, and distribution of payroll deposits.
• Ensure compliance with federal, state, provincial, and local regulations related to payroll and taxation.
• Develop and implement compensation programs and structures that align with the company’s strategic goals, competitiveness in the market, and compliance with legal requirements.
• Collaborate with Human Capital and Finance teams to ensure seamless integration of payroll data.
• Conduct regular market analysis to benchmark the company’s compensation packages against industry standards.
• Use market analysis findings to recommend adjustments and updates to keep the company competitive.
• Stay updated on relevant changes in labor legislation and work with Human Capital to adjust company policies accordingly.
• Communicate compensation and payroll information to employees through presentations, meetings, etc. and resolve any related issues.
• Assist in the development and management of the annual budget for employee compensation and payroll.
• Assist with spending evaluation for Human Capital and report on cost analysis and fiscal allocations.
• Generate reports and analytics to support decision-making and compliance requirements.
• Ensure data integrity in HRIS and other relevant systems.
• Conduct regular audits to ensure compliance with internal policies and external regulations.
• Manage relationships with external vendors and consultants to ensure the services provided support the organization’s and are cost effective.
• Collaborate with Human Capital colleagues to ensure compensation and benefits strategies align with performance management systems and overall HR strategies