Compliance Administrator

at  FirstService Residential

JOB OVERVIEW:

As a Compliance Administrator you will be responsible for the daily administrative functions within our compliance department.

QUALIFICATIONS & SKILLS:

• Bachelor’s degree required.
• A high level of energy and a strong bias to service excellence and getting things done with a sense of urgency.
• Experience with Microsoft Excel & Office preferred.
• Possesses personal and professional integrity.
• Able to work independently and be a team player.
• Well-organized, efficient and has a good sense of priorities.
• Diligent and motivated.
• Strong analytical skills and detail oriented.

• Open, sort and distribute mail daily.
• Respond to all emails within 24 hours.
• Scan and save all compliance related documents and distribute as necessary.
• Attend regular training sessions and cross train with other roles to ensure full coverage for the department.
• Open, sort, scan and code all incoming FDNY invoices and approve in the Compliance queue for the property manager’s approval.
• Mail invoices and payments directly to FDNY.
• Open, sort, scan and save all incoming permits and enter new permit information into our system (SiteCompli).
• Scan and save incoming salesperson licenses.
• Electronically sign all DOB NOW filings daily.
• Distribute tax protest forms to the property managers with instructions for completion.
• Utilize excel and keep a spreadsheet of which applications/petitions were received and the tax attorney.
• Review forms for accuracy and ensure that all signatures and notaries are executed.
• Review multiple dwelling registration forms via the HPD portal and review the portal to ensure that all properties are entered into the system.
• Update compliance forms with relevant information.
• File exempt real property income and expense statements in the relevant portal.
• Email reports to property managers for distribution to the Board/Owner.