Construction Administrative Assistant

at  FLC Contracting LLC

GENERAL DESCRIPTION:

The Construction Assistant is responsible for assisting Project Managers and/or Superintendents in coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met. Under the direction of the PM, the Construction Assistant is expected to take on any/all tasks in the quest to learn all he/she can about construction. The ideal candidate will have 1-3 years of construction experience and familiar with Spectrum accounting software.

• Assist the Project Manager in all phases and aspects of the project.
• Provide day-to-day administrative assistance to project managers and other management.
• Prepare and assist with pre-installation meetings.
• Receive, organize and process all contract documents with clients and owners.
• Distribute all short interval and overall project schedules. Ensure subcontractors have the most up to date scopes of work. Assist PM in the development of the overall project schedule.
• Ensure contracts, insurance, and bonds are current and received before subcontractor performs any work on site. Follow up on collection of all non-received documents and escalate any issues to the PM.
• Prepare all project meeting agendas and associated attachments as directed by the PM.
• Draft, submit, and track all RFI’s and distribute to all team members as appropriate.
• Pursue and monitor submittals. Verify all submittal conformity to plans & specifications.
• Distribute all punch lists and the follow-up as necessary to ensure timely completion of punch list work.
• Collect all required close out documents for certification.
• Assemble the close out documents and address non-compliant subcontractor directly for compliance.
• Maintain client relationships at the appropriate level reinforcing the Company’s commitment to continuously addressing their needs and interests.
• Demonstrate effective relationship building within the project team and throughout the Company. Keep field team members (i.e. Superintendent) informed and active in decision-making.
• Promote positive subcontractor relations by dealing professionally and fairly with all subcontractors and vendors instilling this philosophy in project team at all times.
• Thoroughness in accomplishing tasks for concern in all area’s involved, no matter how small.
• Works cooperatively with others toward accomplishment of a shared goal as opposed to working separately or competitively.
• Demonstrates a passion for one’s work - enjoys working hard and is full of energy.
• Acts with an insatiable need to get things done - can be counted on to get things done on time and with excellent quality and results.
• Pays attention to the details to make sure the job gets done right.