Contract Administrative Assistant

at  Royal Berkshire NHS Foundation Trust

Band 3 Contract Administrative Assistant (Medical Physics & Clinical Engineering Department)
The Clinical Engineering Department at the Royal Berkshire NHS Foundation Trust is looking for a highly organised, motivated and enthusiastic Administrative Assistant who wants to join a team that is caring and supportive towards each other and that strives to provide a first-class service for patients every hour of every day.
You will be working within the Medical Physics & Clinical Engineering Department with a dynamic and diverse team of highly experienced professionals.
We are a very welcoming and supportive Department with a strong work ethic focused on quality and productivity with patient safety at the heart of all we do.
You will be supporting the Contracts Manager with a range of administrative responsibilities as well as the wider Clinical Engineering Team.
If you are someone who can: work unsupervised, is an effective communicator, pro-active, highly organised, and pays attention to detail with a willingness to learn and share your learning and, are looking for a role which is busy, varied and makes a difference, we would love to hear from you.
Undertake general office duties including answering queries to the Department, taking messages ensuring they are passed onto the appropriate member(s) of the Team and urgent matters are flagged appropriately.
Maintain the Departmental database (e-Quip) by inputting, cleansing, retrieving and auditing data to ensure all data relating to service/maintenance contracts is accurate and complete.
Arrange meetings for the Senior Management Team.
Take Minutes of Meetings.
Assist with the production of documents and reports.
Support the other Administrative roles and cover holiday and other absence periods and when the workload requires.
Ensure all work adhere to the Department’s Quality Management System (QMS).
Be responsible for maintaining personal development to meet the role, the Department’s needs and those of the organisation.
Reading sits on the river Thames and is served by great road and rail links to London, Oxford and Southampton. With excellent leisure and shopping facilities, and a thriving cultural scene, Reading is a wonderful place to live, work and play and provides excellent facilities for families, including some of the best state and private schools in the UK.
The Royal Berkshire Hospital has a rich history for providing healthcare to the people of Reading, West Berkshire and South Oxfordshire stretching back over 180 years.
The CQC recently rated the care provided by the Royal Berkshire NHS Foundation Trust as Good.
Our values: C ompassionate, A spirational, R esourceful, E xcellent, reflect the type of Trust we aspire to be and you can join our dedicated and talented staff to make this happen.
To provide administrative support to the Clinical Engineering Contracts Manager and to the wider Clinical Engineering Team at the Royal Berkshire NHS Foundation Trust.
The post holder will be able to work unsupervised and to communicate effectively with the multidisciplinary team and various internal and external stakeholders promoting good working relationships.
Please refer to the attached Job Description and Person Specification for further details

Please refer the Job description for details