Contract & Assurance Officer

at  Ministry of Justice

Salary
£33,104 - £34,694
Number of jobs available
1
Detail of reserve list
12 Months
Region
Wales
City/Town
Wrexham
Building/Site
HM Prison Berwyn, LL13 9QE
Grade

HEO

Organisation Grade for HMPPS
Band 5
Post Type
Permanent
Working Pattern
Full Time, Flexible Working, Other
Role Type
Other
Job description
Information about the Team - The Contract Management & Assurance Team (CMAT) forms part of HMPPS Wales’ Strategic Support, Administration & Assurance (SSAA) team. CMAT has responsibility for the management and assurance of the Learning & Skills Contracts within those prisons in Wales where the delivery of education has been contracted out to a provider through a procurement exercise.

SUMMARY

The Learning and Skills Contract and Assurance Officer is a support role with administrative, secretariat and data handling and analysis responsibilities. Overall the post contributes to support the contract and assurance team with their remit to monitor and validate provider performance, assure delivery of services within HMP & YOI Parc and manage the learning and skills contract.
Working alongside the Learning and Skills Contract and Assurance Manager, the Learning and Skills Contract and Assurance Officer will support the delivery of the contract management governance processes in relation to the learning and skills contract at HMP & YOI Parc. They will provide a secretariat service by co-ordinating the Service Integration Group, Operational Management Group and Quarterly Contract Review Group meetings for the contract and other groups as directed by the Learning and Skills Contract and Assurance Manager.
Working under the direction of the Learning and Skills Contract and Assurance Manager, the Learning and Skills Contract and Assurance Officer will make arrangements for service planning with stakeholders and partners. They will directly manage aspects of both on a day to day basis and will have dialogue with providers and business partners.
The post holder will undertake research and analysis as required which will demand initiative and self-motivation. Examples include reviewing stakeholder surveys, development of good practice case studies, reporting on risk and monitoring performance.
The post holder will also engage in assurance activity within HMP & YOI Parc which will relate to contracted delivery of the learning and skills contract.
The geographical base for the Learning and Skills Contract and Assurance Manager can be flexible with the main base being within HMP & YOI Parc whilst travel will be expected across HMPPS in Wales, and will require some work in London and other
locations.

EXPERIENCE

• Management, commissioning and contract management are required : Specifically:
• Good understanding of HMPPS strategic direction
• Good level of confidence sufficient to allow post holder to represent the organisation in a professional manner to a range of stakeholders
• Sound skills to enable management of effective relationships in a contractual and political environment
• Strong networking capabilities enabling the development of productive working relationships across organisational boundaries and across all levels of an organisation
• Working knowledge of public, private, charitable, voluntary and community sector organisations
• Strong business support and / or secretariat experience
• Experience of co-ordinating, organising, reviewing and taking minutes of high level meetings in a politically sensitive environment involving a wide range of senior representatives
• Strong commitment to valuing and promoting diversity as the vehicle for achieving successful business outcomes
• Strong commitment to excellence within a changing landscape with the ability to innovate and adapt working style
  Welsh Job Description
  L&S Contract and Assurance Officer - Band 5 - CYM.docx – 77KB
  Converted File L&S Contract and Assurance Officer - Band 5 - CYM.docx.pdf – 97KB
  Welsh desirable or essential
  Desirable
  Additional Information
  HMPPS in Wales: Vacancy Attraction Statement
  Preventing victims by changing lives HMPPS in Wales works in an integrated way to keep communities in Wales safer and to give the men and women we work with the opportunity to change their lives. We commission and provide offender management services in the community and in custody to deliver the orders of the courts and support rehabilitation. Our aim is to deliver outstanding, seamless offender management services in Wales that protect the public, reduce reoffending, deliver value for money and support our partners. The Welsh Language Scheme Welsh Language skills for this post are desirable.
  HMPPS yng Nghymru: Datganiad i ddenu Ymgeiswyr i wneud cais am Swydd Wag
  Atal pobl rhag dod yn ddioddefwyr trwy newid bywydau Mae HMPPS yng Nghymru yn gweithio mewn ffordd integredig i gadw cymunedau yng Nghymru yn fwy diogel, a rhoi cyfle i’r dynion a’r merched hynny rydym yn gweithio â hwy i newid eu bywydau. Rydym yn comisiynu a darparu gwasanaethau rheoli troseddwyr yn y gymuned a’r carchar i weithredu gorchmynion y llysoedd a chefnogi adsefydlu. Ein nod yw darparu gwasanaethau rheoli troseddwyr ardderchog ac esmwyth yng Nghymru sy’n gwarchod y cyhoedd, lleihau aildroseddu, cynnig gwerth am arian a chefnogi ein partneriaid.
  Y Cynllun Iaith Gymraeg Mae sgiliau iaith Gymraeg yn ddymunol ar gyfer y swydd hon.
  HMPPS Wales pride ourselves on being an employer of choice and encourage applications from candidates irrespective of identity, background, life experience or circumstances. It’s vital that our justice system is as diverse as the society we serve and we welcome the unique contribution diverse applicants bring. In line with the Equality Act 2010, we are able to offer advice and support to candidates from backgrounds which are currently under-represented in our workforce or face recognised barriers. This includes ethnic minority and disabled people. If you are interested in finding out more, please contact WalesDiversityandInclusionTeam@justice.gov.uk
  Mae Gwasanaeth Carchardai a Phrawf EF yn ymfalchïo mewn bod yn gyflogwr o ddewis ac anogwn ceisiadau gan ymgeiswyr ni waeth beth yw eu hunaniaeth, eu cefndir, eu profiadau bywyd neu eu hamgylchiadau. Mae’n hanfodol bod ein system gyfiawnder yr un mor amrywiol â’r gymdeithas rydym yn ei gwasanaethu ac rydym yn croesawu’r cyfraniadau unigryw a ddaw gan ymgeiswyr amrywiol. Yn unol â Deddf Cydraddoldeb 2010, rydym yn gallu cynnig cyngor a chymorth i ymgeiswyr o gefndiroedd sydd wedi’u tangynrychioli yn ein gweithlu neu sy’n wynebu rhwystrau amlwg. Mae hyn yn cynnwys pobl anabl a phobl o gefndiroedd ethnig lleiafrifol. Os hoffwch wybod mwy, cysylltwch â’r Tim Amrywiaeth a Chynhwysiant yn WalesDiversityandInclusionTeam@justice.gov.uk

The job holder will be required to carry out the following responsibilities, activities and duties:

• Providing secretariat support to the Learning and Skills Contract and Assurance Manager and HMPPS in Wales Learning and Skills Assurance Manager; the Service Integration Group, Operational Management Group and Quarterly Contract Review Group meetings for the learning and skills contract and any other meeting convened by them. This will include:

o Arranging and distributing the agendas and papers with direction from the relevant chair
o Producing first draft minutes and action logs
o Maintaining formal documentation, terms of reference, membership and distribution lists
o Following up with action owners for updates

o Filing, archiving and enacting version control on all relevant documentation.

• Reviewing and monitoring performance data in relation to the learning and skills contract and critically evaluating and reporting any issues regarding service delivery and value for money to the Learning and Skills Contract and Assurance Manager
• Supporting the Learning and Skills Contract and Assurance Manager in key meetings with stakeholders from the Provider and covering in the managers absence.
• Supporting the Learning and Skills Contract and Assurance Manager in the delivery of on-going contract management activities with the learning and skills provider. For example, identifying service quality, contract compliance and supplier performance issues and priorities and following up requests for information, scheduling of ad hoc meetings
• Conducting research and analysis activities as required this will include reviewing stakeholder surveys and opinions, analysis of MI trends and issues, development of good practice case studies, reporting on risk and monitoring performance.
• Providing information to the Deputy Director / Director / MoJ and others as required
• Undertaking audits and identifying any failures by Contractors staff to comply with contractual requirements
• Making general observations of the operations of the learning and skills contract as well as public sector prisons delivery
• Monitoring and logging the Providers progress against HMIP, Estyn and other audits / assurance activity

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.