Contract Coordinator

at  Apleona

• OVERALL, PURPOSE OF THE JOBAccurately and efficiently manage and co-ordinate aspects of GMP Facilities Management Contracts.
  The Contract Coordinator will work closely with an existing team, headed up by an operations manager,
  to ensure the smooth running of these contracts.
  Services include Facilities Management, Hard and Soft Services, staff management, adhoc projects

and back off administration (updating CAFM, KPI deliverables, reporting).MAIN DUTIES AND RESPONSIBILITIES

• Ensure compliance with all regulatory GMP, Safety, and Environmental requirements.
• Manage engineering changes using the Maximo service request application.
• Manage user setups and support requests.
• Provide Maximo support to the project data entry team.
• Maximo led completion of statutory PM’s.
• Assist with maximizing the use of Maximo functionality to match the maintenance program.
• Optimise work tasks, deliver closing of PM/Reactives and other service requirements.
• Schedule/develop course for Validation within Maximo.
• First point of contact for Maximo issues
• Maximo led the team in delivery of facilities services existing site utilities.
• Running applicable reports in Maximo and pulling documents together for meetings and audits.
• Assist with collection of data and maintenance job plans for equipment and systems.
• Develop and update suitable SOPs for Maximo use on-site across all functions.
• Liaising with the team to ensure that the correct information is captured.
• Running applicable reports in Maximo and pulling documents together for meetings and audits.
• Be a hands-on Coordinator assisting staff in executing duties as outlined on PPM and reactive WorkOrder requests.
• Ensures the timely execution of all Work Orders, within the permitted parameters.
• Ensure Key Performance Indicators are being achieved, escalating known issues to account manager.
• Review and approve sub-contractor invoices and verify works done (reports & dockets)QUALIFICATIONS AND EXPERIENCE
• A minimum of 3 years’ experience coordinating Hard and Soft Facilities Services.
• Experience in managing people.
• Experience with KPIs and client interactions
• A qualification in Facilities Management preferably or suitable qualification in a business or technicalfieldWORKING PATTERNMonday to Friday 8:30 to 17:00.

Ref. 13152

• Location Dublin North
• Reference

• Ensure compliance with all regulatory GMP, Safety, and Environmental requirements.
• Manage engineering changes using the Maximo service request application.
• Manage user setups and support requests.
• Provide Maximo support to the project data entry team.
• Maximo led completion of statutory PM’s.
• Assist with maximizing the use of Maximo functionality to match the maintenance program.
• Optimise work tasks, deliver closing of PM/Reactives and other service requirements.
• Schedule/develop course for Validation within Maximo.
• First point of contact for Maximo issues
• Maximo led the team in delivery of facilities services existing site utilities.
• Running applicable reports in Maximo and pulling documents together for meetings and audits.
• Assist with collection of data and maintenance job plans for equipment and systems.
• Develop and update suitable SOPs for Maximo use on-site across all functions.
• Liaising with the team to ensure that the correct information is captured.
• Running applicable reports in Maximo and pulling documents together for meetings and audits.
• Be a hands-on Coordinator assisting staff in executing duties as outlined on PPM and reactive WorkOrder requests.
• Ensures the timely execution of all Work Orders, within the permitted parameters.
• Ensure Key Performance Indicators are being achieved, escalating known issues to account manager.
• Review and approve sub-contractor invoices and verify works done (reports & dockets)QUALIFICATIONS AND EXPERIENCE
• A minimum of 3 years’ experience coordinating Hard and Soft Facilities Services.
• Experience in managing people.
• Experience with KPIs and client interactions
• A qualification in Facilities Management preferably or suitable qualification in a business or technicalfieldWORKING PATTERNMonday to Friday 8:30 to 17:00