Contractor Management Specialist

at  Canadian Nuclear Laboratories

Are you interested in a new and exciting opportunity? We are looking Contractor Management Specialist, Construction and Operations to providing oversight and direction on Contractor Management Framework and activities for all construction and operations based contracts over the contract lifecycle including early engagement, qualification, on-boarding and orientation, setting to work, oversight and close out of contracts. Does the idea of day-today engagement with the Lead Construction team at various CNL sites nationally and having a close working relationship with supporting roles, including OSH, appeal to you? If so, this may be the role for you!

• Ensuring the application of Contractor Management, consistent with the requirements for the Contractor Management function, including, but not limited to:
• Emergency Preparedness; OSH; Commissioning and Construction; Engineering; Legal and Ethics; Security; Environmental; Supply Chain; Quality Assurance; Hazardous Screening; Radiation Protection; Management Systems
• Providing support to Projects as required regarding development of Scope of Work;
• Supporting the hazard identification with regard to Contractor Management and Constructional matters;
• Ensuring the contractor is fully aware of CNL Health and Safety requirements as well as the safety requirements specified in the Contract;
• Working with Contract Officers/Contract Manager’s and Contract Administrator’s:
• Ensuring Construction, OSH, and other relevant functions have been involved in establishing appropriate requirements commensurate to the risk and complexity of the contract with regards to ensuring CNL can demonstrate it has documented that its contractor is competent for the specific type of work, hazards, and conditions. This shall apply to new contracts, new task orders and change control where the scope may deviate from the original assessment of competencies;
• Supporting and drive appropriate Construction/OSH input to evaluation of contractors including assessment of Supervisory Competency, Safety Plans, and Execution Methodology;
• Participating as required in evaluation of Contractors competencies
• Shall liaise with Contractor Management, Delivery Programs, Security and Dosimetry with regard to the onboarding of new Construction Contractors and provide support as required;
• Providing advice to construction contractors about CNL onboarding, off-boarding and re-boarding arrangements including support with regard to access to CNL standard training as well as any further matters which may be required under their contract;
• Working with the Contractor Management Specialist - Delivery Programs, and utilizing technology capabilities (e.g. RFID access for suppliers), ensure CNL is aware of all contractors on site and whereabouts;
• Working with Construction and OSH support with assessment of Contractor Supervisor competencies where not already assessed as part of bid process or upon personnel changes.
• Increase awareness and support pre-planning for return to work post shutdowns, holidays or other periods of non-work;
• Ensuring Contractors have Subcontract Management Plans in place covering the contract lifecycle consistent with CNL’s expectations/requirements and the contractor has appropriate oversight arrangement in place;
• Providing support to ensure contractor has appropriate safety programs in place commensurate to the Scope of Work and these programs in good standing within ISN.
• Support independent assessments across the missions to ensure Contract Management standard is met; This will include working in collaboration with other support functions (e.g. QA ) to complete assessments;
• Shall work to encourage within CNL and Contractors a good contractor working relationship where there is transparency, trust and a proactive safety culture;
• Support in the development of appropriate oversight plans which must ensure an appropriate routine of oversight takes place and documented evidence of oversight activities;
• Supporting OSH in Audit of Contractors safety programs;
• Field walk downs (with OSH/Construction) to assess site housekeeping alongside proactive behavioral safety observations (positive and negative, which shall also contribute to safety statistics);
• Supporting and encourage inputs which feed the Construction Management Safety Dashboard and work with Construction and OSH in identification of potential trends, which necessitate a focus and actions to mitigate potential issues as set out in the 30 and 60 day look ahead;
• Working with Supply Chain and Projects to ensure all construction contracts have in place and consistency utilize CNL’s Contractor Performance Scorecard;
• Working with relevant CM/CA’s on ensuring balanced feedback by Projects on Contractors Performance as set out in CNL’s Contractor Scorecards and Contracts have established an appropriate routine and arrangements for performance reporting, particularly as it relates to safety and field activities;
• Supporting in the close out of ImpActs associated with Contractor Management coordinating with the relevant parties as required;
• Ensuring Contractor performance is documented both on an ongoing basis and upon completion of the contract where all lessons learned shall be captured, moderated and appropriate feedback provided back into the acquisition or execution process(es) as appropriate;
• Supporting Contract Administrator’s and Strategic Delivery Partner coordinator in the collation of feedback into quarterly SPDA meetings and Dashboards, which shall include any key safety trends, observations for areas of improvement from both Contractor and CNL and responsiveness to issues and/or nonconformities
• Supporting working groups in development of new initiatives ensuring appropriate stakeholder inputs and agreement;
• Supporting awareness of contractor management in project delivery, where construction is required including education and training of Project Teams;
• Participate in the deliver of CNL Contractor Representative (CCR) Training for personnel involved in the oversight of construction including the ongoing development of training modules;
• Supporting OSH in the development and delivery of the Contractor Safety Forum(s) including identification or relevant material to ensure Contractors are kept informed of all matters relating to safety, changes to the relevant site, procedures, rules and work controls, as well as site logistics including traffic movement, deliveries etc.;
• Ensuring, promoting and upholding a solid understanding of ethical contracting and best business practices consistent with CNL Code of Conduct;
• Supporting as necessary “Safety on Schedule” Strategic Initiatives;
• Supporting the Manager, Contractor Management, Construction & Operations, provide update information in the development of documentation and presentations for the Contractor Management Steering Committee.
• Coordinating with the mission responsibly personnel of reporting of incidents involving contractors, where they shall co-ordinate all communication with the relevant parties in line with CNL incident management process, emergency preparedness arrangement and all relevant CNL requirements;
• Coordinating with the relevant parties the incident site is preserved and made safe and the appropriate arrangements have been made to stand down the Contractor and/or type of work across the site or CNL as a whole based on the significance, risk and potential extent of condition;
• Ensuring ongoing co-ordination of matters against agreed action plan through to the satisfactory close out of the matter including ensuring disposition of all matters needed for return to work including any agreed ongoing actions, probationary period and enhanced oversight by CNL which may be required;
• Assisting in any subsequent investigations, Actual Cause Analysis (ACA) or Root Cause Analysis and work with the relevant parties to ensure the incident is reported through all the relevant channel such as Rapid Learning, ImpAct, MTM and or CARB as appropriate